Team Assistant

Rand Mutual Admin Services

Johannesburg, Gauteng
Permanent
Full-time

22 days ago

Introduction:As a Team Assistant you will be reporting to the Head of Sales and Distribution, the Team Assistant will be responsible to support the Distribution GM with secretarial work, diary management and holistic general administration.Description:As a Team Assistant you will be reporting to the Head of Sales and Distribution, the Team Assistant will be responsible to support the Distribution GM with secretarial work, diary management and holistic general administration.WHAT WILL YOU DO?

Reporting to senior management and performing secretarial and administrative duties.
Typing, formatting, and editing reports, documents, and presentations.
Entering data, maintaining databases, and keeping records.
Liaising with internal departments, answering calls, and making travel arrangements.
Managing internal and external correspondence on behalf of senior management.
Scheduling appointments, maintaining an events calendar, and sending reminders.
Copying, scanning, and faxing documents, as well as taking notes.
Preparing facilities for scheduled events and arranging refreshments, if required.
Ordering office supplies and replacements, as well as managing mail and courier services.

Observing best business practices and etiquette

WHAT YOU'LL BRING TO THE TABLE?

5-7 years relevant industry experience
Experience servicing executives will be beneficial
Proven administration record
Secretarial/Administration Diploma or Degree from an accredited institution
Valid Drivers Licence
Must have own transport
Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
Advanced typing, note-taking, recordkeeping, and organizational skills.
Ability to manage internal and external correspondence.
Working knowledge of printers, copiers, scanners, and fax machines.
Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.

WHAT WILL YOU GET IN RETURN?We offer great opportunities for personal and professional development in a stable company thats 131 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.Turnaround timeThe shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.Our Commitment to transformation:In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groupsRequirements:WHAT YOU'LL BRING TO THE TABLE?

5-7 years relevant industry experience
Experience servicing executives will be beneficial
Proven administration record
Secretarial/Administration Diploma or Degree from an accredited institution
Valid Drivers Licence
Must have own transport
Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
Advanced typing, note-taking, recordkeeping, and organizational skills.
Ability to manage internal and external correspondence.
Working knowledge of printers, copiers, scanners, and fax machines.
Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.

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