Functions and Events Coordinator

• Creating event proposals which fit client requirements and presenting proposals by deadline
• Maintaining a working relationship with vendors
• Delegating event planning tasks to other staff members where necessary
• Demonstrating to clients strong knowledge of venues and vendor offerings and taking clients onsite inspections of venue options
• Coordinating events on the day
• Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
• Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors
• Communicating with marketing team to create effective advertisements for each venue, and when necessary crafting marketing materials such as print and Internet advertisements for individual events
• Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities

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