Events Assistant
- Cape Town, Western Cape
- Permanent
- Full-time
· Basic writing skills for client documents
· General office administration, answering phones and filling
· Sourcing & shopping for projects we are working on
· Basic quotes, mood boards and learning of our online system Current.
· Assisting with keeping our website and stock catalogues updated
· Sourcing and visiting venues with organization
· Demonstrate an ability to pitch ideas and find creative angles
· Develop a positive working relationship with client and team members
· Effectively use and manage own time and demonstrate an understanding of the importance of deadlines
· Demonstrate effective time scheduling
· Develop familiarity with XL Events and support the companys core values
· Strong, proficient in all Microsoft Office packages including Word, Excel, Power Point, Outlook
· Demonstrate proactive interaction and become secondary point of contact for client
· Assist with any design workEvent and activation opportunities unlocking
· Keep abreast of all brands relevant events and activation opportunities
· Connect with relevant industry players to identify opportunities
· Liaise with and conceptualize where relevant events and activation opportunities through micro-influencersEvent & Activation stakeholders liaising
· Liaise with all internal and external stakeholders to ensure the event requirements are agreed to and are feasible and approved prior to commitment
· Identify and manage what resources are required and if internal and/or external suppliers are required
· Communicate and confirm all event and activation executional plans to all stakeholders leading up to the event
· Identify and manage what resources are required and if internal and/or external suppliers are required
· Liaise with all internal and external stakeholders to ensure the event requirements are agreed to and are feasible and approved prior to commitmentRequirements:
· High school diploma or equivalent; a degree or certification in Event Management, Hospitality, Marketing, or a related field is a plus.
· Previous experience in event planning, administration, or customer service is preferred.
· Valid drivers license may be required (depending on the role).
· Familiarity with social media or marketing tools (desirable, but not essential)PS: If you have not heard from us within three weeks of your application, please consider it unsuccessful.
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