General Ledger Administrator

  • Johannesburg, Gauteng
  • Permanent
  • Full-time
  • 15 days ago
The incumbent will be responsible to reconcile all non-insurance general ledger accounts for the Group in compliance with internal processes, policies and procedures.Job Specification:Key Tasks & Accountabilities:Effective reconciliation of all general ledger accounts:
  • Conduct timeous reconciliation of petty cash bank account by receiving and analysing breakdown of receipts (time dependant on top up frequency of petty cash)
  • Prepare all documentation surrounding petty cash issues
  • Forward petty cash bank account reconciliation to team leader for review on a monthly basis
  • If discrepancies are identified, follow up with branch cashier concerned for correction or escalate if problem cannot be resolved timeously
  • Prepare and reconcile IRP 5 forms and returns of broker commissions monthly and submit timeously to the Receiver
  • Prepare SASRIA return on a monthly basis by gathering information from the system and interpreting
  • Reconcile and confirm balances of inter-company loan accounts thorough liaising with the management accountant to ensure balances are correct and discrepancies are identified and corrected timeously
  • Reconcile and follow up on all suspense accounts and associated queries through analysing journal information and tracking movements to ensure transactions going through the general ledger are accurate and correct
  • Prepare and submit foreign drafts to the bank and liaise on a follow up basis and attend to any requests timeously
  • Process all adhoc journals on request
  • Compile all sub company reconciliations
  • Update the fixed asset register regularly and maintain and reconcile fixed asset sub system to general ledger
  • Ensure all filed and easily accessible
Effective communication and customer service:
  • Establish and maintain strong working relationships with all internal and external clients
  • Monitor to ensure administrative procedures offer acceptable / superior service levels for customers and recommend improvements or enhancements where appropriate
  • Ensure accurate information and documentation is timeously provided
  • Follow-up the resolution of all complaints or queries or escalate if required
  • Monitor own and team’s service standards, identify corrective action required and follow-up the implementation thereof
  • Timeously communicate problem resolution to team leader and client
  • Proactively identify the root cause of outstanding problems and communicate to manager and stakeholders
  • Ensure continuously meeting the service needs of internal and external customers and clients
  • Ensure professional image is internally and externally projected
Effective teamwork:
  • Liaise with colleagues to work together and provide consistent, excellent service as a team
  • Step in for one another when appropriate (e.g. in handling queries and sharing the load)
  • Give and receive direct constructive feedback
Effective Self Management:
  • Take ownership for own career development by creating and managing a personal development plan
  • Create performance objectives to discuss with direct superior and form an agreement for implementation and management of performance objectives within agreed timeframes
  • Apply knowledge of the organisational systems, structures, policies and procedures to achieve results
  • Work to detect crucial social networks and understand changing dynamics and power relationships impacting on the fulfillment of his/her mandate
  • Take accountability for the achievement of objectives within area of control
  • Follow through to ensure that quality and productivity standards are consistently and accurately maintained
  • Provide appropriate resolution for tasks or deadlines not met
  • Support and drive the core values of the business
  • Maintain a positive attitude
  • Respond openly to feedback
Effective approval of trade creditors payment requisitions:
  • Verify the validity of trade creditor payment requisitions
  • Identify errors and notify accounts payable technicians to make adjustments
  • Ensure adjustments are made timeously
  • Once 100% certain that information is accurate, perform first approval of information and give back to account technician
  • Ensure account technicians adhere to internal processes and procedures
  • Provide feedback to team leader on accuracy
Qualifications & Experience:
  • Bcom Degree or Accounting Diploma
Experience
  • Minimum of five years working experience in the reconciliation of accounts
Competency
  • Excellence orientation
  • Rule orientation
  • Resilience and stress management
  • Drive and initiative
  • Investigative orientation
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