Portfolio Manager - Placement

East London, Eastern Cape
Permanent
Full-time

1 day ago

The Portfolio Manager will be responsible for the day-to-day operational management of a portfolio of community schemes. This role requires ensuring the effective delivery of administrative, financial, and maintenance services, in line with legal requirements and company policies. The successful candidate will act as the main liaison between trustees/directors, owners, service providers, and company management.Key Responsibilities * Scheme Administration

Oversee the operational running of assigned community schemes (Bodies Corporate / HOAs)
Prepare and circulate meeting notices, agendas, and minutes for trustee/director and general meetings
Ensure compliance with relevant legislation, including the Sectional Titles Schemes Management Act, the Community Schemes Ombud Service Act, and company policies
Maintain accurate and up-to-date records, registers, and correspondence
Financial & Payments Management

Review monthly financial statements and ensure accuracy
Process and authorise supplier and service provider payments in line with budgets and approval protocols
Follow up on arrear levies and coordinate debt collection processes
Assist trustees/directors with the preparation and presentation of annual budgets

3. Maintenance & Service Provider Coordination

Oversee and coordinate maintenance work, ensuring quality and timely completion
Review quotations and prepare comparative reports for trustee/director approval
Monitor service provider performance and contracts
Ensure compliance with 10-year maintenance plans and special project schedules
Meetings & Reporting

Attend trustee/director and general meetings (including after-hours as required)
Report operational issues, financial concerns, and progress on projects to senior management
Stakeholder Management

Act as the main point of contact for trustees/directors, owners, and residents
Handle complaints, disputes, and queries professionally and efficiently
Maintain strong relationships with contractors, service providers, and regulatory bodies

RequirementsQualifications & Experience

Matric (Grade 12) essential; relevant tertiary qualification in Property Management, Real Estate, or equivalent is advantageous
Minimum 3 years' experience in community scheme / sectional title / HOA management
Strong understanding of STSMA, CSOS, and relevant legislations

Skills & Competencies

Excellent organisational and multitasking skills
Strong written and verbal communication abilities
Financial literacy, with experience reviewing budgets and financial statements
Problem-solving and conflict resolution skills
Computer literacy (MS Office, property management systems)
Ability to work independently and under pressure

Additional Information

Own transport and valid driver's licence required
Willingness to attend after-hours meetings

Should you wish to apply please submit your CV through for consideration.Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.

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