Facilities Manager

• To oversee and manage the general wellbeing of the buildings within your portfolio
• Ensuring the properties/ buildings are at all times safe, healthy and fully functional
• To be compliant and adhere to company policy, National Facilities Management Strategy and industry regulations within your portfolio
• Execution and monitoring of all Service Level Agreements and signed leases

• Conduct and compile building condition assessment report
• To be conducted annually
• Identify any repair and maintenance and or renovations requirements
• Conduct initial costing for the required repairs and maintenance

• Ensure that all Asset Registers and Planned Preventative Maintenance schedules are accurate and up to date.
• Ensure that all PPM schedules and services are executed on time and according to Service Specifications as supplied by the Technical Manager.
• Manage the successful delivery of an integrated facilities management solution, as per FM strategy, policy and procedures, to clients effectively.
• Ensure that all relevant work permits have been issued before work commences on site.
• Ensure that all OH&S requirements are implemented according the SHEQ policy.
• Understand, implement and manage all Service Providers, according to the stipulations in the various SLAs and Service Contracts.
• Adherence ISO 9001; 14001 & 18001 Quality, Environmental and Health & Safety Standards.
• Emergency and Disaster Preparedness: Ensure that the appropriate policies and procedures are in place and that staff are provided with the necessary mentoring and training on an on-going basis
• Conduct regular property inspections (Quarterly Property Inspections, Vacant Land Inspections, Entry and Exit Inspections).

• Ensure that calls are logged and tickets raised with relevant suppliers and/or staff via the Help Desk when equipment is faulty and/or require service, if services are performed below standard or when OH&S issues have been identified, and resolve within the SLA priority timeframe.
• Managed all fabric repairs, replacement of lighting, and stock-control of lighting consumables.
• Co-ordinate all electrical, plumbing, structural, etc. maintenance and repairs, as well as minor ad hoc projects.
• Ensure that all job cards are signed off subsequent the work or service has been inspected and confirmed that it meets the required standard.
• Review SLAs and performance with Service Providers and in-house staff and report any non- conformances to the relevant Manager at HO.

• Report on open tickets
• OH&S issues
• SLA performance
• Ad hoc works progress
• Budget vs Actuals
• Any other topics as required by regional head.
• Make recommendations to increase cost and operational efficiencies

• Responsible for managing all capex within budget
• Calculate and compare costs for goods and services to maximise cost effectiveness
• Oversee and manage Repairs & Maintenance works
• Sign off completed work (as per scope of work and quality

• Grade 12
• Appropriate tertiary Facilities Management related education (construction or mechanical or technical or drafting)
• Project Management qualification (advantageous)
• OHS experience - preferable
• 3- 5 years relevant experience (commercial, retail and Industrial).

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