Accounts Payable Administrator

  • Johannesburg, Gauteng
  • Permanent
  • Full-time
  • 13 days ago
An exciting opportunity exists for an ACCOUNTS PAYABLE ADMINISTRATOR. The purpose of the role is to assume responsibility for the reconciliation of vendor statements, resolution of all accounts related queries between statement and AP Ledger, ensure vendors are paid in full on due dates and that all documents meet SARS and audit requirements.Job Specification:Key Performance Areas:Reconciliation of Vendor Accounts
This process is to identify and address discrepancies between the vendor records versus company records to identify potential duplicate payments, credits not yet deducted to maximise cash flow and accruals not yet raised by the business units
Top 15 vendors to be reconciled first followed by 70% of vendors with open GRIR entries and followed by vendors with items in 60 days
Recons must be prepared accurately and timeously
Query Resolution
Resolve all reconciling items between vendor statement and SAP to alleviate late payments to vendors. Escalate queries in accordance with the internal escalation procedure
Review the query management portal daily and address buyer responses and escalate where necessary
Reporting Review
Ensure that GRIR Report is reviewed weekly and non-current items resolved within the month to reduce balance sheet liabilities
Age Analysis must be reviewed weekly to ensure items are not left to age and to ensure accurate and timely cash flow forecasting
Data Capturing
Accurate daily capturing and matching of invoices. Internal and SARS compliance checks to be performed prior to capturing
General Housekeeping
Vendor contact details to be maintained via the prescribed vendor change workflow. Inactive vendors to be closed off to minimise risk to the business
Audit and Year-End Preparations
Compliance with audit and year-end requirements by providing necessary supporting documentation and commentary, reporting and prescribed checks and balancesMinimum Requirements:Experience:Minimum of 3 years’ experience in Purchasing, General Ledger or Accounts Payable
3 years’ experience in Accounts Payable in a shared service environment will be highly advantageous
At least 1-year experience on SAP P2P and FIQualifications:Completed Matric/Grade 12
A diploma or Degree in Finance will be advantageousAdditional Requirements:SAP (AP, Procurement modules and basic FI modules)
MS Office
Statutory requirements
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