Finance Administrator

• Daily Data Capturing

• Scan all payable invoices and expense receipts to DEXT for analysis.
• Save all expense invoices electronically.
• Verification & Posting (DEXT to XERO)

• Verify DEXT entries, ensure correct G/L coding of expenses, and publish to XERO for approval.
• Cash Book Processing

• Download Bank CSV files into XERO.
• Perform G/L coding and match to outstanding invoices.
• Process expenses to the general ledger.
• Monthly Creditors

• G/L coding, reconciliations, and preparation of EFT payment batches.
• BEE Affidavits

• Prepare supporting documentation for issuing of Client BEE Affidavits.
• Petty Cash

• Issue petty cash and reconcile monthly.
• Import expenses into XERO and process to the G/L.
• Payments & Proofs

• Distribute Proof of Payments to relevant parties.
• Prepare and process monthly payments (e.g., interest, Property Trust, Metro payments).
• Debtors

• Allocate and process receipts to the Debtors Ledger on GreatSoft.
• Handle debtor queries, including journals, reconciliations, reallocations of receipts, and transfers of entries.
• Estate Accounts

• Assist with ad hoc queries relating to 3 PIM Estate Late Bank Accounts.
• Provide bank statements and historical transactions to the Estate Manager.
• Motor Vehicles

• Manage license renewals for company and director vehicles.
• Office Supplies & Facilities

• Order groceries and cleaning products; liaise with cleaning staff regarding requirements.
• Coordinate repairs and maintenance: liaise with service providers, issue authorised purchase orders, and match to supplier invoices.
• Coordinate company stationery requirements in the same manner.
• General Finance & Support

• Assist with general finance duties and reporting.
• Provide support with reception duties when required.

Staff Solutions