Balance Sheet BookkeeperLocation: Johannesburg, Gauteng (on-site)Department: FinanceReports to: Finance ManagerType: Permanent, full-time (Temp to Perm)ResponsibilitiesResponsible for balance sheet and accounts payable end-to-end.Deliver complete, accurate monthly balance sheet reconciliations and run a tight AP function (3-way match, supplier statement recs, payment runs, and VAT input accuracy) to support a clean, audit-ready month-end.Additional scope: validate and post monthly salespersons commissions (and Salary Journals (Psiber Payroll).Prep TB for monthly Management Accounts.Key ResponsibilitiesMonth-End Close & Balance SheetPrepare all balance sheet reconciliations (WD+3 target) with signed packs & supporting evidence.Reconcile bank & cash (cash on hand/petty cash) and clear aged items 30 days.Maintain inventory control accounts (GL vs. sub-ledger/Arch/ADOR).Manage accruals & prepayments with schedules and monthly roll-forwards.Maintain the fixed asset registerReconcile intercompany/loans/leases; resolve mismatches with counterparties.Payroll-related control accountsAccounts PayableInvoice processing: code, batch, and post supplier invoices/credit notes accurately and on time.Supplier statement reconciliations: monthly for all active vendors; investigate & clear variances.Payment runs: daily/weekly/monthly per cash calendar; prepare payment packs with approvals; upload EFTs securely to BOL.AP age analysis: maintain within terms; escalate disputed/overdue items; drive resolutions withProcurement & DC.Vendor master data: create/maintain with supporting documents; prevent duplicates; bank detail verification.VAT input: ensure tax invoice validity and correct VAT treatment on postings.Supplier relationships: respond to queries, manage credit notes, and capture early-payment discounts where approved.Payroll & CommissionsSalespersons commissions (RH Arch): extract automated commission reports, validate calculations against approved schemes/adjustments (returns, credit notes, promos), obtain DoA approvals, and Post commission journals to the GL by store/cost centre.Salary Journals (Psiber Payroll): import/prepare and post monthly Salary Journals from the Psiber Payroll system (gross pay, employer contributions, deductions, leave pay)Ensure correct GL mapping and cost centre/store splits, and reconcile to Psiber payroll reports.Reconcile payroll control accounts monthly (salary clearing, PAYE/UIF/SDL,medical/provident) and ensure evidence packs align to EMP201/EMP501 submissions.Controls, Compliance & SystemsRun soft/hard close checklists; file work papers systematically.Support external/internal audits (sample support, walkthroughs).Sage 200 Evolution (Evo) power user: AP module, GRN/PO flows, sub ledger tie-outs;Custom/extract reports.Collaborate with Inventory/Warehouse (Arch/ADOR) and Procurement to resolve GL vsWMS vs. PO variances.Drive continuous improvement (templates, automation, root-cause fixes).Requriements2+ years proven experience as a Balance Sheet Bookkeeper with full-function AP exposure.Sage 200 Evolution (Evo) hands-on, advanced user is essentialStrong Excel (pivot tables, XLOOKUP/VLOOKUP, text/date functions, recon models).Demonstrated track record producing complete, signed monthly BS recon packs and supplier statement recs.Solid understanding of SA VAT, audit requirements, and 3-way match controls.Practical experience posting Salary Journals from Psiber Payroll and validating/postingCommission journals.AdvantageousRetail/FMCG or inventory-heavy environment experience.Exposure to WMS/ERP integrations (Arch/ADOR) and GRN accruals/ clearing.Diploma/Certificate in Bookkeeping/Accounting.Familiarity with Psiber Payroll exports/mapping and Arch commission reporting.CompetenciesHigh integrity, trustworthy, attention to detail, and accountability.Problem-solver who drives recon differences to root cause and prevents recurrences.Clear communication and stakeholder management (Stores, DC, Procurement,Production/Manufacturing, HR/Payroll, Suppliers).Deadline-driven with strong personal planning and checklist discipline.Team PlayerKPIsMonth-end BS recon pack completed & signed by WD+4.Zero unreconciledAP age analysis.Payroll & commissionsClean audit on BS/AP/payroll sectionsPayment accuracy & timeliness.
