Quality assistant - Audit

Port Elizabeth, Eastern Cape
R16,000-20,000 per month
Permanent
Full-time

29 days ago
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Job Title:Quality AssistantDepartment:QualityReports to:Quality Manager and Assistant Quality ManagerShort Summary of the purpose of the role:Obtain and record information with regards to the quality management process, monitor and report on progress as per the firms system of quality management (SOQM) and company procedural requirements, monitor compliance as per guidelines and other ad hoc administrative functions relating to quality within the firm based on instruction and guidance from the Quality Manager and Assistant Quality Manager.Academic Qualifications Required:Grade 12Diploma or higher qualification in Quality Management will be advantageousSkills, Competencies and Experience:SkillsCommunication skillsOrganisational skillsTime-management skillsProblem-solving skillsMulti-tasking skillsInterpersonal skillsAttention to detailAbility to deliver work of a high quality and standardAbility to work in a teamAbility to adapt to changeQuick to learn and apply new skillsCompetenciesComputer literacyExcel IntermediateMS Form - AdvantageousEthical behaviour and adhere to fundamental principles of:1) Integrity2) Objectivity3) Professional competence4) Due care5) Confidentiality6) Professional behaviourExperienceGeneral administrative experienceExperience in an audit firm will be advantageousRequired Computer Packages:Microsoft OfficeMS Forms (advantageous)Excel intermediate (compulsory)GreatSoft (advantageous)Key Duties and Responsibilities Key Performance Indicators:

Assists in compiling IRBA fee list from GreatSoft reports and other registers
Assisting with the IRBA fee reconciliation
Assisting the Quality Department with the Rotation schedule
Maintaining Locking lists
Perform follow-ups on files due soon for locking
Updating Typist registers, Caseware locking register, Attorneys register, Claims register and AUP & Valuations register for locking purposes
Perform completeness checks on Typist register, Caseware locking register, PA register, Modified reports list, AUP & Valuations register and IRBA fee list
Maintaining the late locking register and assist with the compilation of late locking letters
PI scores follow-up
Modified reports register: capturing and maintaining register
Filing modified reports
Updating Reportable Irregularity register and ensuring the necessary information is received
Updating Communications register
Updating conflict check register
Updating the CPD register for applicable staff
Assisting with the upkeep of the Training attendance registers
Assist in follow-up on post-assessment training
Assist in sending of post assessments for training held
Assist in other training-related tasks
Maintaining other quality department registers
Assist the Quality department in ad hoc tasks
Release for reception
Compliance with the firms System of Quality Management (SOQM), policies and procedures
Compliance with the firms Employee Code of Conduct which consists of the firms HR policies, SAICA, IRBA and IESBA Codes of Conduct

Other duties:Ad hoc duties as requested by the Quality Department and DirectorsLevel of Independence:Work independently after guidance has been provided by the Quality Department

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