BID Coordinator

Johannesburg, Gauteng
R35,000-42,000 per month
Permanent
Full-time

2 months ago

Our client based in Isando, Johannesburg is seeking a BID Coordinator to join their team.The Bid Coordinator overall purpose is to participate in all tender and bid document processing and ensure compliance and delivery on time of all tenders. The Bid Coordinator will have an eye for detail, ensuring accurate administration and analysis of client’s requirements. You will be responsible for introducing and coordinating the bid response process, developing and maintaining a knowledge base of ‘standard’ answers and templates, as well as identifying ways to improve the quality, consistency and efficiency of the bid response process. To do this effectively you will need to liaise with other teams and senior stake holders to ensure submissions are made on time and to the required quality.The Bid Coordinator will compile and prepare and submit a winning bid, whilst taking ownership of the end-to-end bid process. The Tender and Bid Coordinator is significantly involved pre-RFP, driving the Client Awareness Phase and ensuring all resources are aligned to the client’s requirements long before the Bid Phase gets underway. After bid submission, the Tender and Bid Coordinator remains involved through the presentation and negotiation stages, ensuring all lessons learned are fed back and implemented.Responsibilities include the introduction and implementation of all necessary bid procedures, governance, and processes. This is a highly networked role that requires an ability to work under pressure and to challenging deadlines. It requires strong people management and commercial skills.MAIN FUNCTIONS OF THE JOB:

Analyse and complete RFQ’s, RFP’s, tenders, and technical survey’s.
Assist Bid Manager with technical responses as and when required on behalf of the Sales department or clients themselves
Engaging with various external stakeholders, other departments, and levels of management
Liaises with the departments on an ongoing basis with respect to Tender requirements and Tender status
Maintaining bid database and bid information for easy use by internal staff
Formatting and compiling of bid submission documents
Administer and maintain the pipeline on Ozone CRM system
Assist Bid Manager in obtaining relevant information for client responses and projects
Maintain technical database of facilities/responses
Account Management functions as and when required
Form part of the bid teams and inputs from key stakeholders, typically engaging with sales, marketing, product teams, finance, commercial, legal and project management / delivery.
Prepare and review the commercial aspects of the bid, ensuring all products / services are included in the final price to the customer.
Contributing to the written proposal - both in terms of content and presentation (such as providing guidance around the executive summary).
Ensure timescales are achieved at each step of the bid process, including all internal governance, while taking the initiative in setting realistic deadlines.
Ensure on-time submission of compliant and commercially sound bids.
Co-ordinate and plan all client presentations required as part of the bid submission.
Drive continuous improvement, through post-bid reviews, both internally and with customers.

SKILLS REQUIREMENT:

Proven ability in delivering winning technical bid and tender opportunities. Ideally has a background in solution selling and experience of bid management. Must be an excellent communicator and comfortable working at Exco level (internal and external customer). Analysing the tender document to understand the needs of the client
Planning bid preparation to ensure that deadlines are met
Editing or rewriting previous tenders to reuse relevant material
Liaise with other teams and senior stake holders to ensure submissions are made on time and to the required quality
Excellent communication skills, especially written English grammar, spelling & vocabulary, combined with the ability to understand technical concepts and tender questions then provide clear concise responses whilst working to tight deadlines and challenging targets
Collating materials provided by various departments and ensuring a uniform tone across the overall document
Develop knowledge of business, its products and services by reading and review previous bid and design documents and spending time with pre-sales, technical and commercial functions
Ensuring that the bid is accurate and delivered on time
Review and improve other customer materials and develop a consistent set of standards for other commercial functions to follow Develop a set of standard templates for less complex bids
Strong time management and organisational skills
Proven technical knowledge to respond to tender/RFP queries
High proficiency with MS Office (Word, Excel and PowerPoint)
Strong teamwork and interpersonal abilities
Deadline-driven and committed to excellence. Proven ability to work to tight deadlines
Methodical with excellent attention to detail
Good communication and writing skills
Adaptable and flexible

QUALIFICATIONS AND EXPERIENCE:

Completed Grade 12
Min 5 years data centre or ITC industry experience or IT technical exposure
Previous experience of tenders

Please note that only shortlisted candidates will be contacted.

Manpower

Apply Now