Marketing and Administration Coordinator

• Support strategic planning and day-to-day business activities.
• Maintain inventories, ensure product availability, and monitor merchandising performance.
• Analyze trends, review marketing strategy, and assist with compliance and legal requirements.
• Maintain accurate records, implement effective processes, and coordinate administrative functions.
• Prepare reports, meeting minutes, and assist in contract and supplier management.

• Foster strong relationships with customers and suppliers.
• Resolve issues efficiently and ensure stakeholder satisfaction.
• Provide professional representation during meetings and engagements.
• Deliver proactive service solutions that exceed expectations.

• Ensure departmental operations comply with internal controls, regulations, and risk frameworks.
• Maintain safety standards and promote a safe working environment.
• Monitor and report on risks, and assist in maintaining a departmental risk register.

• Manage purchase orders, reconcile accounts, and ensure accurate financial documentation.
• Contribute to budget processes and monitor expenditures.
• Implement cost-saving initiatives and manage financial systems including fixed assets and banking transactions.

• Assist with performance agreements, training records, and timesheets.
• Support the department manager in staff-related administration.
• Keep HR documentation up to date and manage the organogram.

• Provide administrative support for both sales and marketing teams.
• Coordinate travel, events, trade shows, and distribution of promotional materials.
• Track sales performance and assist in the preparation of reports, briefs, and presentations.
• Support new store onboarding and communication with internal and external stakeholders.

• Manage internal and external communication initiatives.
• Coordinate promotional campaigns and manage updates across websites, social media, and online platforms.
• Organize and support business events and client engagement activities.
• Allocate sales leads and contribute to public relations strategy and content creation.

• Diploma in Business Administration, Bookkeeping, or related field (NQF 6)

• Bachelor’s Degree in Business Administration, Marketing, or Sales (NQF 7)

• 5 years of experience in retail sales or marketing
• At least 3 years in a supervisory or coordination role

• Proficient in Microsoft Office Suite
• Understanding of business and administrative processes
• Familiarity with compliance and financial procedures

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