Executive Assistant to Executive Director

• Completes a broad variety of administrative tasks for the Executive Director including:
• managing an extremely active calendar of appointments;
• completing expense submissions;
• composing and preparing correspondence that is sometimes confidential;
• arranging complex and detailed travel plans and itineraries;
• Drafting agendas; and compiling documents for board and trustee governance meetings;
• Communicates directly, and on behalf of the Executive Director, with Board members, parents, donors, alumni representatives, PTA, vendor / contractor staff, and key internal and external stakeholders;
• Provides a bridge for smooth communication between the Executive Director's office and internal departments; demonstrating leadership to maintain credibility, trust and support with staff;
• Works closely and effectively with the Executive Director to keep her well informed of upcoming commitments and responsibilities, following up appropriately;
• Proactively builds and maintains internal and external relationships crucial tothe effective functioning of the office of the Executive Director;
• Successfully completes critical deliverables with a hands-on approach; including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Executive Director ability to effectively lead the School;
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on deliverables to successful completion, often with deadline pressures.

• Ensure compliance with applicable statutory and regulatory requirements that support appropriate board and trust governance;
• Maintains discretion and confidentiality in relationships with all board members;
• As Board Secretary, works effectively with Board members to set up all applicable Board and Board Subcommittee meetings;
• Ensures compliance with CIPC requirements for Board;

• Good interpersonal skills and the ability to interact at an executive level;
• The ability to work independently at all times and to prioritise work;
• Confidence to take charge of difficult situations, work under pressure and meet deadlines;
• A high level of energy, integrity and confidentiality;
• Flexibility to work outside of normal office hours;
• Be able to understand, identify with and contribute to the Christian Ethos and values of the school;

• Minimum of 5 years' experience in a similar position reporting to an Executive;
• An excellent command of English (both verbal and written communication);
• Organisational / planning skills with meticulous attention to detail and accuracy;
• Advanced diary management and minute taking skills;
• Advanced computer literacy skills in the full Microsoft Office Suite; and
• A degree in Business Administration will be an advantage.

Independent Schools Association of Southern Africa