Project Administrator / Secretary1) General Secretarial Dutiesa. Managing correspondence in German and Englishb. Updating Directors diary, team schedules, weekly event listsc. Attending meetingsd. Travel arrangements, including organising directors' travels and related accounting procedurese. Welcoming guests2) Administrative Dutiesa. General office management, administration and filingb. Prepare and support procurement processesc. Petty cash payments and related administrationd. Performing other administrative tasks3) Project Supporta. Drafting reports and minutesb. Support senior project officers in planning and organizing of capacity building activities (physical and online)c. Support senior project officers in arranging programs for delegations in Africa and abroadd. Arrange and organise expert visits to South Africae. Planning and organizing conferences, seminars, and workshopsf. Reporting about project activities in line with reporting requirementsg. Assisting the director and other project officers in implementing the Foundation's projectsh. Translations German - English4) Monitoring and Evaluationa. Preparation of questionnairesb. Dissemination of questionnairesc. Reporting of evaluation results to the senior project officer and regional representative5) Other assigned duties
