Dispatch Assistant

• Despatching of Fuel and Packed vehicles.
• Ensuring that every packed vehicle is double checked
• Assist with receiving and despatch documentation:

• Help monitor vehicle loading and unloading to ensure safety and accuracy
• Coordinate with depots for transfers and exchanges.
• Maintain accurate records of inventory movements, exchanges, and returns.
• Complete reconciliations for inventory counts, stock variances, and deliveries.
• Assist in compiling daily, weekly, and monthly operational reports
• Communicate with drivers, depot staff, and other stakeholders to ensure smooth operations
• Assist with inventory counts and capturing into the system.
• Support the Operations Lead in daily production and despatch planning
• Booking drivers paperwork onto the trip sheets and fuel management system
• Dealing with any driver and vehicle issues and problems
• Answer incoming calls from clients
• General Administration within the transport department
• Perform other duties as required by your supervisors from time to time.

• Strong administrative skills with attention to detail.
• Good organisational and time management abilities.
• Clear communication and coordination skills.
• Competence in Microsoft Office (Word, Excel, Outlook) and operational software.
• Basic knowledge of inventory management processes.
• Ability to work effectively in a fast-paced operational environment.
• Minimum of 1 years experience in an administrative or operations role (preferably in logistics, supply chain, or depot operations).

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