Leasing Property Manager

• Vacancy schedules to be distributed to Brokers

• Show vacancies to prospective tenants and update letting activity report.

• Meet and negotiate with potential retailers or tenants to secure the deals and submit offers.

• Acquisition of new tenants Building up and maintaining good relations with current and potential tenants and lease agents.

• Arrange for specialty leasing within the building and/or, temporary lease in the common areas.

• Maintain data base for prospects and maintain and update the mall potential clients list (Waiting List).

• Preparation and maintaining of all necessary documents for Contracts, Amendments, Lease Summaries, Cover sheets and offers.

• Liaise with tenants including resolution of tenants and lease queries

• Execute comparative surveys as requested to ensure competitive market pricing.

• Assist in preparing and adherence of annual Budget for Leasing.

• Conceptualize, develop and create strategies, policies, projects and procedures that will increase, improve, and maximize tenant occupancy of the centre

• Review, analyze, propose and advise management and tenants on product/service mix concepts, construction requirements and compliance to contractual obligations.

• Achieve tenant satisfaction within the limits and conditions provided by the building management and other related regulations, company policies and procedures, convention and practices that have been established.

• Submit Budget to RPM timeously – Annually.

• Ensure Rolling Budget updated with accurate forecasting – Monthly.

• Valuation Budget – Midyear.

• Budget preparation within allocated time frame.

• Resolve leasing queries from Landlords

• Ensure that final approved budgeted is uploaded onto the system.

• Assist with Building Entry/Exit Inspection report with PSM.

• Update vacancy information on a monthly basis

• Liaise with brokers to determine market rental, trends and vacant space

• Negotiate new leases

• Effect all correspondence pertaining to leasing i.e. offer to rent, lease agreement, tenant documentation, deposits, etc.

• Motivate tenant installation cost, if approved ensure TI is completed timeously, the premises are handed over and that the tenant takes occupation as per lease date

• Ensure that the lease documentation is loaded correctly and timeously to prevent loss of income

• Negotiate renewals at Market Rates six months prior to expiry date

• Compiling annual budgets and updating working budgets

• In conjunction with PM, Report monthly on all aspects of Property Management i.e. vacancies, renewals, financial variances.

• Update Property detail on a regular basis

• Motivate rent reductions and account adjustments to RPM and AM

• Check monthly income statements and explain all queries raised by Asset Managers pertaining to leasing.

• Effect regular lease audits to ensure system information versus lease documentation is correct.

• Collate reports and information as required by Regional Manager, Head of Property Management and Asset Managers

• General office duties i.e. updating tenant files, memos, correspondence, file notes, filing, etc.

• Compile and distribute house rules per building to all tenants

• In conjunction with PM, do Arrears follow-up with PA’s and tenants.

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