Junior Receptionist

Must be fluent in English and Afrikaans.Responsible for the provision of an effective office administration and support function

Process and prepare memos, correspondence, travel vouchers, or other documents.
Perform administrative support tasks such as proofreading, transcribing handwritten information, and operating calculators or computers to work with pay records, invoices, balance sheets and other documents.
Assist Creditors with the collection of cheques and ensure all cheques collected are signed for
Examine computer printout by making sure people do not abuse facilities e.g. dialing unnecessary international calls etc. thus saving the company money
Ensure consumables such as stationery and refreshments are always in stock and available
Responsible for assisting employees and management with faxing, emailing and courier of documents and parcels
Ensures all consumables such as stationery, promotional products etc. are always in stock and available to the manager
Facilitates and co-ordinates information retrieval for multiple sources in order for the manager to compile necessary reports and statistical analysis
Responsible to take notes or dictation at meetings and to provide general administrative assistance during presentations and meetings
Responsible for the production of documents, briefing papers, presentation and reports

Responsible for the effective provision of a general front desk and reception function

Keep a current record of staff members' whereabouts and availability.
Perform duties such as taking care of plants and straightening magazines to maintain lobby or reception area.
Schedule space and equipment for special programmes and prepare lists of participants.
Collect, sort, distribute and prepare mail, messages and courier deliveries.
Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
Analyze data to determine answers to questions from customers or members of the public.
Transmit information or documents to customers, using computer, mail, or facsimile machine.
Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.
Assist in the preparation of boardrooms for meetings ensuring appropriate equipment is available and accessible
Assist in the arrangement of catering and refreshment requirements for meetings

Qualifications