Human Resources Administrator

• Employment Equity and statutory reporting: form part of the organisational EE committee and serve full co-ordination and administration function for meetings. Prepare and submit statutory EE reporting data timeously.
• Full function payroll processing: collation of monthly payroll items and timeous submission to the payroll team for processing, including attaining relevant sign-off and reasonable follow-ups where required
• Reporting: Provide a variety of accurate reports to support the HR team and business as requested and required including headcount reporting.
• Data Integrity and Systems: ensuring full and accurate completion of all employee data, changes and regular reconciliation of data integrity, using Sage 300 People, GPD and/or any other relevant HR systems.
• Recruitment administration: advertising positions utilising the organisational recruitment platform and process, compiling shortlist reports, setting up interviews, responding to applicants, drafting of contracts of employment, collating the pre-employment data (references, pre-employment health questionnaires etc), communication to line managers and other stakeholders.
• Onboarding: liaise with all relevant stakeholders in preparation for new employee commencement, updating relevant HR systems and sending onboarding documentation and details to new employees
• Processing of leavers: issuing leaver forms on receipt of termination documents, updating the employment status on the HR System, checking with the Finance & Training department for any outstanding loan/agreement balances prior to updating Payroll.
• Employee Movements and Changes: full administration for all forms of internal employee moves/changes; updating the system and advising the key stakeholders to ensure this is processed.
• Administrative support, projects and queries: ensuring the HR officers, Business Partners and HR Director have full administrative support across a range of activities; including minute taking informal employee meetings, employee transfers, filing, data management and general queries.
• Attend to employee queries: ensuring all queries coming through to HR via all platforms are dealt with in a timely and accurate manner, standards are met, and work is delivered. The whole administrative function must be responsive to the needs of the business.

• 3 – 5 years’ experience in an HR Administration role
• National Diploma in Human Resource Management. Degree or studying towards a degree advantageous
• Solid HR Data systems experience. Sage 300 People highly advantageous
• Solid Excel skills with a strong focus on V-lookups and Pivot Tables

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