The Recruitment Co-ordinator provides essential administrative and recruitment support to the team, ensuring smooth day-to-day operations. This role requires strong attention to detail, excellent organisational skills, and the ability to balance routine administrative tasks with candidate-facing responsibilities.Key Responsibilities & KPIs: * Administrative & Office Support:
Provide daily admin support including filing, document control, typing CVs, answering calls.
Assist the Office Manager with general office duties and scheduling.
✅ KPIs:
CVs typed and formatted within 24 hours of request, with
2% errors. * Calls and queries responded to within 1 business day.
Filing and record-keeping 100% up to date.
Recruitment Support
Post job adverts, track applications, and update recruitment systems.
Screen CVs and shortlist candidates for junior/support roles.
Conduct initial candidate phone screenings and arrange interviews.
✅ KPIs:
Job adverts posted within 24 hours of request.
Candidate CVs screened and shortlist provided within 48 hours.
Minimum 90% accuracy in matching candidate profiles to role requirements.
At least 3–5 candidates shortlisted per vacancy (where possible).
Candidate & Client Co-ordination
Schedule interviews and manage communication between clients and candidates.
Prepare interview packs, reports, and ensure smooth candidate experience.
✅ KPIs:
Interviews scheduled within 2 business days of shortlist approval.
Candidate communication documented in ATS / system with 100% compliance.
Zero missed deadlines for interview preparation.
Database & Process Management
Maintain accurate candidate records in ATS / database.
Assist with reporting on recruitment activity (applications, interviews, placements).
✅ KPIs:
Candidate database updated weekly with new CVs and notes.
Monthly recruitment activity report submitted by the 5th of each month.
Data accuracy maintained at 95%+.
Onboarding & General Support
Prepare offer and onboarding documents.
Support the recruiter/consultant with follow-up tasks on placements.
✅ KPIs:
Offer documentation issued within 24 hours of verbal acceptance.
Onboarding packs completed 100% on time for new hires.
Skills & Competencies
Strong organisational and time management skills.
Excellent communication and client service orientation.
Proficiency in MS Office and recruitment software/ATS.
High accuracy and attention to detail under pressure.
Personal Attributes
Reliable, accountable, and discreet.
Proactive and solutions-focused.
Adaptable and eager to support the team where needed.
