Finance/Office Administrator

• Daily Banking- making sure that all the cash-ups from the previous day balances. Check that all comp slips and other room charges are signed and posted correctly.
• Creditors
• Filing of all account documentations
• Assisting GM with the processing of invoices on QB
• Making sure that all invoices are attached to payment summary before payment is made.
• Update the bank Analysis sheet from the Bank statement done daily.
• Making sure that all Bank Transfer payments are posted before month end.
• Submitting all waiter tips to GM
• Submit sick days to GM
• Handling Petty cash
• Submitting Petty Cash Month end summary to GM
• Submitting month end report to GM
• Inform GM about all payments not posted on Opera by month end.
• Check that all credit card transactions and cash deposits reflect on our bank statement.
• Submitting Porterage tips to GM
• Handling all account related queries.
• Sending statements on a monthly basis and report variances to department heads
• Reconcile all City Ledger accounts.
• Filing of all creditors documentations.
• Order Stationery
• Count Stationery Stock
• Assist reservations department when Reservations Manager need it.
• Assist with conferencing where needed.
• Assist with HK orders
• Assist GM with any Accounts related task (if needed) - example. Clearing paid invoices on QB
• Part of the Employment Equity Committee( Main task - responsible for training in the workplace) get quotes when training is needed and discuss with GM
• Responsible for reporting any faults on credit card machines or systems not working properly.
• Ordering of First Aid stock. Making sure that our First Aid boxes are full with all the necessary equipment needed in case we have an emergency at hotel.
• Health and Safety Rep - I will assist where needed.
• Assist GM and Operations Manager with the leave schedule.
• Complete Vecto application forms and submit to General Manager
• Assist with some of Operations Manager tasks when needed. ( updating the register book and reporting, checking and printing of staff rosters making changes where needed)
• Assist with the administration of stock control where needed.
• Closing of Comp Account and all other requisitions for month end.
• Compiling all Purchase Orders for stock purchases.
• Receiving stock with designated managers when delivered.
• Process all invoices on quick books.

• Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
• Integrity - Job requires being honest and ethical.
• Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
• Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Self Control - Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations
• Listening - Ability to give full attention to what other people are saying, to be aware of others' reactions and understand why they react as they do,
• Time management - manage one's own time. To be able to prioritise tasks and ensure all areas of the job get your attention

• Matric or equivalent
• Tertiary qualification - preferably with accounting or in hospitality management
• At least 2 years' experience in Management role.

Staff Unlimited