Executive Assistant & Operations Coordinator
- Johannesburg, Gauteng
- Contract
- Full-time
Type: Full-time, Independent Contractor
Location: Remote (Based in South Africa or Latin America)
Work hours: 9:00 AM – 5:00 PM US time zoneOverviewWe are seeking a highly organized and proactive Executive Assistant & Operations Coordinator to provide full-time support to the founder and leadership team. This role is critical in ensuring smooth day-to-day operations, managing projects, and serving as a professional point of contact for internal and external stakeholders. The ideal candidate thrives in a fast-paced, entrepreneurial environment and is confident handling both administrative and operational responsibilities.Key ResponsibilitiesAdministrative SupportManage scheduling, calendar coordination, and meeting logistics.Handle travel arrangements, expense reporting, and general document organization.Maintain inbox oversight and support timely follow-ups.Project & Operations CoordinationSupport project management and task tracking, coordinating with trainers, subject matter experts, and community partners.Apply project management methodologies (Agile/Scrum) to streamline workflows.Prepare documents, dashboards, and reports to support grant compliance and project reporting.Onboard and coordinate contractors, vendors, and strategic partners.Conduct research and due diligence to support strategic initiatives.Stakeholder EngagementServe as a professional point of contact with internal teams, partners, and community stakeholders.Support communications and follow-ups with strategic partners to ensure alignment and progress.RequirementsExperience: 3+ years in an administrative, project coordination, or executive assistant role.Skills:Strong organizational and time management skills; able to prioritize and multitask.Proficiency with G Suite, Trello, Slack, and other productivity/collaboration tools.Familiarity with project management methodologies (Agile/Scrum) or willingness to obtain certification.Excellent written and verbal communication in English; Spanish or other language skills a plus.Preferred: Experience supporting founders or executives in dynamic, entrepreneurial environments.