Creditor/Debtor Administrator & Operations Assistant

• Process supplier invoices accurately and timeously (approx. 30-40 accounts).
• Reconcile supplier statements monthly and resolve discrepancies.
• Ensure payment terms are adhered to and that payments are processed on time.
• Maintain accurate and up-to-date creditor records.
• Liaise with suppliers and internal departments to resolve queries.

• Issue customer invoices and credit notes promptly.
• Follow up on outstanding invoices and manage collections.
• Maintain customer account records and reconcile accounts.
• Send monthly statements to customers.
• Handle queries from clients regarding billing and account discrepancies.

• Track and verify subcontractor invoices and supporting documentation.
• Ensure correct rates are applied and jobs are invoiced accurately.
• Maintain records for 3 subcontractors including contracts, rates, and compliance documents.

• Assist operations team with admin tasks such as updating trip sheets, logging deliveries, and capturing load details.
• Manage and file PODs and delivery notes.
• Help coordinate driver schedules and ensure documentation is in order.
• Provide general administrative support to the operations department.

• Matric Certificate (essential); Bookkeeping or Financial Qualification (advantageous).
• Minimum 3 years' experience in a Creditors and Debtors role, ideally in the logistics or transport industry.
• Strong understanding of accounting principles and reconciliations.
• Experience supporting operational/admin functions in a logistics environment.
• Proficient in MS Excel, Word, and accounting software (e.g., Sage, Pastel, QuickBooks).
• Ability to multitask and prioritize in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Excellent communication skills (written and verbal).

• Monday to Friday: 08:00 – 17:00 (Minimal occasional overtime may be required)

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