Sales Administrator

• Create, update & distribute price lists to required specifications and with accuracy.

• Create and distribute deals to load with different Factory.
• Update the Deal Register, Trade Focus & Promotional Grid.
• Investigate Price Claims, EDI and Rejections reports.

• Compile monthly reports on sales performance of customers.
• Compile product listing across all regions on the Master Listing schedule.
• Draw/build customised reports for the Sales Director as and when required.
• Assist with the completion of Board Sales Reports on a quarterly basis.
• Distribute notifications to Company Brand Representatives when new stores in their areas have opened.
• Receive sales figures and update Company Reports on a daily, weekly and monthly basis.

• Prepare and distribute new product listings for clients.
• Sharing product knowledge with Key Accounts Manager to take to trade.
• Load all new company products on the GS1 System of Standards.
• Assist Marketing Department with NPD (New Product Development).

• Pull client figures from Qlikview (monthly/quarterly/annually) , add to the Master Provisions Report and send to Group Financial Manager.
• Calculate monthly, quarterly and annual Rebates and Advertising.
• Assist in compiling sales figures and data in the Audit Report and send to Group Financial Manager.

• Travelling arrangements (flights, car rental, accommodation, visa etc) for Sales Team.
• Assist in the updating and carrying out of Company vehicle inspection sheets, log sheets, service bookings and repairs.
• Administrative and general support to the entire Sales Team.
• Taking meeting minutes.
• Receive and process all Credit Card expense claims for the Sales Director on a monthly basis.
• Managed Sales Director Calendar

• Assist with answering incoming calls and transferring to relevant personnel.
• Assist in the arrangements of various events taking place at the office.
• Servings guests by greeting, welcoming, directing them appropriately and offering refreshments.
• Accepting courier parcels (including mail deliveries) as and when required and ensuring that relevant parties receive parcels.
• Keeping a safe and clean working area by complying with procedures, rules, and regulations.

• Involved in the arrangement of event, from Décor, food and entertainment

• Grade 12 (Matric Certificate).
• Certification in Marketing, Sales or a relevant field would be advantageous.

• Proven work experience as a Sales Administrator or a Sales Support Agent.

• Familiarity with sales reports and sales records.
• Advanced knowledge of administrative recordkeeping.

• Excellent organizational and multitasking skills.
• A team player with high level of dedication.
• Ability to work under strict deadlines.
• MS Office Suite (MS Excel in particular).
• Exceptional interpersonal and customer service skills.
• Proficiency with word processing and spreadsheet software.
• Excellent written and verbal communication skills.

People Dimension