Personal Assistant
- Parktown, Johannesburg
- Permanent
- Full-time
- Communicate effectively with external and internal stakeholders
- Queries, requests and complaints are screened and responded to or timeously referred to relevant executive or manager where appropriate
- Attend to general office administration and secretarial duties e.g. typing, filing, taking minutes and general administration responsibilities
- Manage management diaries and ensure that appointments are communicated and confirmed with relevant parties
- Provide additional administrative support to the leader’s direct reports as required. This includes preparing reporting packs by consolidating report inputs received, processing invoices for third party service providers (e.g., software licences) and uploading documents for digital signatures by executives.
- Maintain the list of birthdays for the team in a central place and communicate to managers.
- Arrange travel and accommodation efficiently for all the managers
- Perform actuarial administrative support functions and maintain these records in a central location, including: Tracking actuarial student exam attempts and results; Maintaining updated records of actuarial hires and their progress; Coordinating exam fee payments and serving as the key contact for the Actuarial Society of South Africa (ASSA)
- Assist in the scheduling, logistics, and preparation of materials for Actuarial Management Committee meetings.
- Support the onboarding process for new actuarial hires, ensuring administrative and compliance steps are followed.
- Process travel and expenses claims on the system & payment requisitions if applicable
- Ensure that required documents, briefing papers, reports and presentations are timeously prepared or available for the executive in preparation for meetings
- Organise internal and external meetings, team building, breakfasts and lunches – arrange venues and catering,
- Attend to meetings and functions administrative requirements, such as venues, refreshments, access authorisations, agendas, minute taking and equipment requirements
- Provide general assistance during presentations, workshops and meetings. This includes liaising with technology support to resolve any issues prior or during video conferences.