Junior Talent Acquisition Officer

• Matric (Grade 12).
• Diploma or certificate in Human Resources management / administration will be beneficial.
• Minimum of 2 (two) years proven administration / data capturing experience.

• Recruitment, Selection, and Appointment
• Induction
• Tender Administration
• Overall Human Resource Support

• To perform and assist in all aspects of the recruitment and selection process.
• After confirming the vacancy with the HR Manager advertise the vacancy internally and externally.
• Conduct interviews on successful candidates, shortlist the top candidates and arrange panel interviews.
• Inform all unsuccessful applicants of the rejection of their applications.
• Schedule appointments for polygraph testing as well as any additional tests.
• Ensure PSIRA checks, criminal checks and matric checks are completed before appointment.
• Ensure that reference checks are done on each employee after their consent is received.
• Collect all the required documentation of appointed candidate and send it to the relevant HR personnel to compile the offer of employment.
• Create, revise and update interview questionnaires and use them in the interview process.
• Ensure the employee submits all the relevant documentation, update it on the monthly report and create their personnel files.
• Inform the relevant HR personnel member of the outstanding information as well as the branches by means of the branch monthly reports.

• Conduct and co-ordinate the induction process of the employees first day. This includes the following:

• Company video
• Contract discussion
• Introduction to all staff
• Lunch
• HR Induction
• SHEQ Induction
• IT Induction
• Finalisation of outstanding documentation
• ID Photo
• Departmental induction (when applicable)
• Psira, provident fund and medical aid discussions
• Communication style training
• Inform all employees when a new employee starts with the company at least 3 days before the employee starts.
• Send an email to the new employee regarding what they can expect of their first day at least 3 days before their start date.
• Update the induction process as and when required and ensure that the booklet and presentation is updated.
• Ensure the new employee's workstation is set up the day before in conjunction with the relevant manager. This includes Desk, chair, computer that has been set up and stationery.

• Ensure that all CV's and certificates of employees needed for a tender are on the correct template, according to company standards and handed in on time.

• Arrange medical examinations only for employees required by clients. Ensure medicals are arranged before expiry of current medicals. File accordingly.
• Ensure payment of ICAS within one day of receiving invoice.
• Arrange ICAS sessions and assist with referrals as and when required.
• Raise awareness of ICAS with applicable personnel.
• Create and update organograms as and when required. Ensure it is updated on a yearly basis.
• Perform any reasonable request in order to support the Human Resources department to reach their objectives.
• Ensure that no confidential and personal information of any employee is accessible by unauthorized individuals. This may include archiving employee files as soon as possible / according to company policies.
• Ensure that all policies, procedures and documents relevant to your area of responsibility are up to date.
• Stand in at reception when receptionist is not available.

• Staff member must always adhere to the company's Quality Manual, Policies and Procedures of the company.
• Staff member / Department must ensure that their objectives are met and discussed continually giving the ISO department updates on their progress.
• Measurement, analysis, and improvement of the QMS through activities such as updating policies, procedures and forms relating to their department / branch, internal audits and corrective and preventive action.

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