Company Secretary - Piet RetiefFull job descriptionTWK Agri has the following vacancy available: Company Secretary at Piet Retief, Mpumalanga.Position OverviewAs the Company Secretary at TWK Agri, you will play a pivotal role in ensuring effective corporate governance, compliance with statutory regulations, and seamless communication between the company's board of directors, management, and stakeholders. You will oversee a diverse range of administrative and legal functions critical to the smooth operation of the organisation.Responsibilities and DutiesAdvise the board of directors on corporate governance best practices and ensure compliance with relevant laws, regulations, and internal policiesOrganize and facilitate board and committee meetings, including preparing agendas, compiling meeting materials, and documenting minutesMaintain accurate records of board decisions and actions, ensuring adherence to legal and regulatory requirementsFacilitate induction of new board membersEnsure adherence to listing requirements including preparation of shareholder news alertsManage the share trading desk that provides a registration and administration service to shareholdersAdministration of share transfers related to the customer loyalty scheme and the employee share incentive schemeFacilitate dividend payments and related administrationMonitor changes in legislation and regulations affecting the company's operations and promptly advise management and the board on compliance obligationsManage the company's statutory registers, filings, and disclosures, ensuring timely submission to regulatory authoritiesLiaise with external legal counsel as necessary to address legal matters and mitigate risks.Perform the duties of Information OfficerAd-hoc legal assistance or advice to the board of directors or executive managementServe as the primary point of contact for shareholders, regulatory agencies, and other external stakeholders on corporate governance and compliance mattersCoordinate the distribution of corporate communications, such as annual reports, proxy statements, and notices of general meetingsFacilitate effective communication between the board, management, and shareholders, addressing inquiries and concerns in a timely and professional mannerMaintain accurate and up-to-date corporate records, including memorandum of incorporationand board policiesEnsure the safekeeping of corporate documents and records, implementing appropriate data security measuresAssist in the drafting and review of legal documents, contracts, and agreements as neededQualifications and SkillsBachelor's degree in Law, Business Administration, or a related fieldAdditional certification as a Company Secretary (advantageous)Proven experience (5 years) in a corporate governance, legal compliance, or company secretarial role, preferably within the agricultural or related industryIn-depth knowledge of corporate law, governance principles, and regulatory requirementsStrong analytical, organisational, and problem-solving skills, with meticulous attention to detailExcellent written and verbal communication skills, with the ability to interact effectively with diverse stakeholdersProficiency in office productivity software and corporate governance software/toolsAbility to maintain confidentiality, exercise discretion, and operate with integrity in handling sensitive informationThe company can expire jobs at any time at their own discretion.
