Executive Assistant
- Johannesburg, Gauteng
- Contract
- Full-time
Type: Full-time, Independent Contractor
Location: Remote
Work hours: 9:00 AM – 5:00 PM US Pacific time zoneOverviewWe are seeking a highly organized and proactive Executive Assistant to support the CEO with day-to-day operations, project tracking, and finance-related tasks. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.The ideal candidate will bring a finance background, solid experience in executive support, and a proactive approach to problem-solving.Key ResponsibilitiesInbox ManagementTriage CEO’s inbox 1–2x daily (remove spam, flag urgent items, delegate tasks).Ensure timely follow-up and action items from email correspondence.Daily SyncJoin a 30-minute daily check-in with the CEO to align on priorities and tasks.Project & Operations SupportTrack and follow up on projects, including EOR-related tasks.Assist with handling legal documents and coordinating vendor communications.Maintain and update process documentation and project trackers.Finance & PaymentsAssist with invoice follow-ups, payment processing, and commission authorizations.Support with spreadsheets, reconciliations, and financial documentation.Administrative SupportMaintain organized digital files and ensure document accuracy.Support operational workflows and ad-hoc tasks as assigned.QualificationsProven experience as an Executive Assistant, Operations Coordinator, or similar role.Strong organizational and project management skills.Proficiency with Microsoft Office/Google Workspace (especially Excel/Sheets).Finance background highly beneficial (experience with invoices, payments, or reconciliations).Excellent written and verbal communication in English.Dutch or Afrikaans language skills are a plus but not required.Ability to work independently, handle confidential information, and manage competing priorities.