Personal Assistant / Office Administrator

Placement Point

  • Johannesburg, Gauteng
  • R18,000-20,000 per month
  • Permanent
  • Full-time
  • 28 days ago
A well-established company based in Bryanston is seeking a Personal Assistant / Office Administrator to enhance organization and drive efficiency in daily office operationsDUTIES:
  • Answering of calls and liaising with clients (Internal and External). Relaying of messages for directors
  • Drafting of correspondence on behalf of directors
  • Planning and organizing meetings for directors
  • Preparing documents for meetings on behalf of the directors as and when requested
  • Preparation of presentations as and when requested
  • Organizing travel arrangements as and when requested
  • Manage the updated contact numbers in directors phones
  • Dealing with ad hoc personal requirements for directors
  • General duties for Directors as required
  • General duties for HR as and when required
  • Oversee the office maintenance, this includes but is not limited to
  • Dealing with contractors, including receiving quotes, checking work done etc.
  • Ensuring that windows, carpets etc. are cleaned according to the schedule
  • Ensuring that repairs are done timeously and within budget
  • Management of the housekeeping functions, this includes but is not limited to:
  • Management of the housekeeping team which includes but is not limited to performance management and leave management
  • Ensuring offices are clean
  • Ensuring that coffee machines are in working order and fully stocked
  • Ensuring that boardrooms have been opened / closed every day
  • Ensuring that Environmental Hygiene has stocked the bathrooms with consumables
  • Ensuring that the housekeeping team meets the required standards of the business
  • Ensuring that Environmental Hygiene has stocked the bathrooms with consumables
  • Ensuring that the housekeeping team meets the required standards of the business
  • Ordering of groceries and stationery within budgets and distribution of both
  • Dealing with contractors and arranging quotes
  • Managing the office keys
  • Assisting with business functions as and when needed
REQUIREMENTS:
  • Excellent communications skills at all levels verbal and written
  • Strong Organizational skills
  • Attention to detail
  • Problem solving skills
  • Experience in same or similar role of at least 3 to 5 years (PA to director)

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