Facilities & Procurement Coordinator

• Ensure company vehicles fleet are well maintained and services scheduled on time.
• Maintain accurate records of Vehicle Inspection Checklists and perform pre- and post-inspections with vehicle users and report defaults daily.
• Ensure Roadworthiness of company vehicles.
• Transport staff to and from work at approved pick-up and drop-off areas.
• Keep staff records of bus travelling employees.
• Must have own transportation to and from the bus parking area.

• Handle logistical support for office moves, renovations, and refurbishments, and procurement (with company vehicle).

• Ensure the upkeep, maintenance, and security of the facility, including office buildings, parking areas and allocation, and shared spaces.
• Coordinate preventive and reactive maintenance of electrical, plumbing, HVAC, and other building systems.
• Conduct regular inspections to ensure the facility is in good working condition.
• Manage office space planning and workplace ergonomics with Facilities & Procurement Manager.
• Assist with procurement planning and quotations when required to in line with the company Procurement Policy.
• Coordinate Asset Management and yearly audit.

• Assist in preparing and managing budgets for facility-related expenses.
• Maintain service records, invoices, and contracts for Facilities.
• Coordinate internal requests related to workspace adjustments, equipment repairs, and other support needs.
• Prepare reports on facility performance, expenditures, and improvements.

• Strong organizational and coordination planning skills.
• Excellent communication, interpersonal and problem-solving abilities.
• Knowledge of building maintenance, safety regulations, and compliance standards.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and as part of a team.
• Well-presented and focused.

• Flexibility to respond to facility emergencies outside of regular working hours.
• Understanding of procurement and contract management.
• Familiarity with office space planning and ergonomics is a plus.
• Must have a valid Code 10 with PrDP.
• Minimum 2 years’ experience.

SDC Group (Pty) Ltd