Executive & Operations Assistant
- South Africa
- Permanent
- Full-time
- Verify and secure weekly cash and credit card slips.
- Order and manage stock of office supplies (stationery, kitchen, cleaning, etc.).
- Coordinate with electricians, plumbers, and other specialists for quotes, invoices, and repairs.
- Manage cleaners’ schedules, payments, and performance.
- Be the primary contact for staff inquiries (payroll, holidays, sick leave).
- Conduct outbound callbacks for physiotherapy or personal training inquiries.
- Oversee Airbnb property operations including bookings, check-ins/outs, guest support, and cleaning.
- Conduct regular property and equipment checks.
- Cross-check receipts, expenses, and credit card transactions.
- Maintain weekly reports (corporate wellness, PT performance, payments/expenses).
- Assist with invoices, VAT submissions, and financial reconciliations in Xero.
- Support the Managing Director with travel bookings, research, and personal administrative tasks.
- Assist in long-term planning and special projects.
- Maintain strong relationships with service providers, cleaners, and vendors to ensure quality and reliability.
- In depth background in a remote set-up of work similar to freelancing as an Independent Contractor (deep understanding on the pros & cons involved in this industry).
- Proven experience as an Executive Assistant, Office Manager, or Operations Assistant.
- Strong organizational and multitasking skills with attention to detail.
- Proficiency in financial administration (invoices, expense tracking, reconciliations).
- Experience with accounting software (e.g., Xero) and MS Office/Google Workspace.
- Excellent communication and interpersonal skills for dealing with staff, customers, and service providers.
- Ability to work independently, prioritize effectively, and solve problems proactively.
- Reliable high-speed internet connection (with backup).
- Previous experience in property management (Airbnb or similar).
- Knowledge of facilities coordination and vendor management.
- Experience in customer support or staff relations (HR basics such as leave, payroll queries).
- Flexible and adaptable to support both business and personal tasks of the executive.