Personal Assistant

Western Cape
Permanent
Full-time

22 hours ago

Who are we?Sanlam Corporate forms part of the Sanlam Group which offers retail and corporate life insurance, health and investment products in South Africa. Our vision is to be the preferred partner to Corporate and Public Sector by providing an awesome client experience and comprehensive solutions that enable the financial resilience and prosperity of those entities and their employees. We tap into over 100 years of expertise to provide cost-effective Employee Benefits and Healthcare Solutions that enable financial confidence for our members. We enable our clients to make better retirement and risk decisions today through determined and passionate thought leadership and best-in-class people, innovative products and proven processes all designed to help people live a better life tomorrow.We believe in creating and cultivating a positive, energised working environment that gives every individual the opportunity to achieve success by embracing diversity and growing our talent.Sanlam Corporate Investments is a leading provider of investment and retirement fund solutions for Corporates and Retirement Funds. The team specialises in pre- and post-retirement investment solutions, including annuities, smoothed bonus portfolios, pooled and tailored investment solutions. Sanlam Corporate Investments is passionate about developing simple, yet innovative solutions that are relevant to their client's needs, consistently deliver on their promises, and ultimately enable optimal financial outcomes for retirement fund members.What will you do?Are you a highly organized, proactive, and discreet professional with a passion for supporting senior leadership? We are seeking an exceptional Personal Assistant to provide high-level administrative and strategic support to our Managing Executive and his team. This role demands a confident communicator, a master of multitasking, and someone who thrives in a fast-paced, dynamic environment. If you excel at anticipating needs, managing complex schedules, and handling sensitive information with integrity, we'd love to hear from you.Key Responsibilities

Extensive engagement, liaison, and coordination with Executive
Diary management of high complexity executive diaries - video conferences, meetings and events
Assistance and preparation of business submissions (Exco and board packs etc.)
Be of support and assistance to a Sanlam Corporate executive leader and the team
Attend to the logistics of meetings - venues, catering, equipment, etc.
Full coordination of Executive's travel and accommodation arrangements
Preparation of letters, slides, minutes of meetings, etc.
Managing office communication
Handling internal and external calls efficiently and professionally
Office management to include ordering of stationery and office supplies, maintaining office systems such as filing and data management, responsible for processing EXCO office accounts and payments of invoices, consolidating and collating and distribution of monthly EXCO reports
Ensuring delivery and service level management of internal and external service providers for daily services
Administrative functions relevant to business requirements and ad hoc projects

Qualification and Experience

Matric / Grade 12
Secretarial diploma or relevant qualification (e.g. Higher Certificate in Office Administration, Diploma in Administrative Management etc)
A degree would be advantageous
5 years'+ experience as a PA at an executive level and/or complex operation
Exposure to environment with sensitive/confidential information is essential
Business etiquette on an executive level
Relevant experience in the financial services sector
Microsoft Office Suite (Outlook, Excel, Word, PowerPoint
Video conferencing tools (Zoom, Teams, Webex)
Document management systems (e.g. SharePoint, Google Drive)

Knowledge and Skills

Above average written and verbal business communication skills
Demonstrate personal integrity and ability to deal with sensitive and confidential information
High level of confidentiality and discretion and a professional profile
Building and maintaining relationships and be client focussed
Impact, influencing and gaining commitment and being a team player
Analytical and problem solving ability with conceptual thinking skills
Strong planning, organising skills and effective time management skills
Strong attention to detail, conscientious and a high level of accountability
Treating customers fairly and professionally
Ability to be innovative
Adaptability and flexibility to change
Focused on outputs and results driven and be self-motivated with a strong focus on delivery
Have a high stress tolerance
High ethical work standards and professional conduct
High level of professionalism, emotional intelligence, and confidentiality
Ability to multitask, prioritize, and work under pressure.

Core Competencies

Cultivates Innovation by creating new and better ways for the organisation to be successful
Client Focus - Building strong customer relationships and delivering customer-centric solutions
Drives Results - Consistently achieving results, even under tough circumstances
Collaborates - Building partnerships and working collaboratively with others to meet shared objectives
Resilience - Rebounding from setbacks and adversity when facing difficult situations

Behavioural Competencies

Organisational Savvy - Maneuvering comfortably through complex policy, process and people related organizational dynamics
Manages Complexity - Making sense of complex, high quantity and sometimes contradictory information to effectively solve problems
Drives Engagement - Creating a climate where people are motivated to do their best to help the organisation achieve its objectives
Business Insight - Applying knowledge of the business and marketplace to advance the organisation's goals
Displays Care - Showing care and consideration to our clients that extends beyond professionalism

Build a successful career with usWe're all about building strong, lasting relationships with our employees. We know that you have hopes for your future - your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters - Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office - the group provides many opportunities for growth and development.Turnaround timeThe shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.Our commitment to transformationThe Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa. The Group's Employment Equity plan and targets will be considered as part of the selection process.

Sanlam

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