Service Administrator

Cape Town, Western Cape
Permanent
Full-time

22 hours ago

Responsibilities / TasksProcurementNegotiate pricing and availability with supplierRequest Quotes from Suppliers for Parts sourced. * Check Procurement Mailbox and proceed to create Purchase order in Axapta based on information received from Requester

Follow up on all Open purchase orders with suppliers
Update Due dates and Comments of all PO's created
Advise Supervisor (for planning purposes)
Co-ordinate collection and delivery of orders (liaise with Service Supervisors / Managers on collection of goods from suppliers)
Receipt Supplier Invoices (Obtain Invoice from suppliers and receive on AX)
Open POs should not exceed 80 per month (Ensure that Status is changed to Invoiced status)
Clearing of Service Virtual Warehouse
Create and issue Picking lists
Filing of all documents in OneDrive

Creditors:Obtaining information from new supplier to open vendor account, i.e. Cancelled cheque, vendor application form, company letterheadFollow new Laserfiche process for new accounts to be openedFollowing up on outstanding invoices from suppliers and open orders reflecting on the systemFollow up with accounts on blocked accountsProcessing of supplier credit notesGeneral Admin

Uploading of Purchase Orders and supporting documents to the Teams Shared folder (Procurement Folder)
Resolve Queries pertaining to Orders and Invoices (queries received from suppliers and Procurement local to speed up order processing and payments

Your Profile / QualificationsQualifications:

Matric (Grade 12) is essential.
Additional qualification in Administration, Finance, or Technical Support is advantageous.
ERP System experience (preferably Axapta or SAP)
Proficiency in Microsoft Office (Excel, Outlook, Word).

Experience:

Minimum 2–3 years' experience in service administration, quotation generation, or invoicing functions.
Experience in supplier follow-ups, and ERP call management (preferably Axapta).
Demonstrated administrative capability in handling high-volume tasks and interdepartmental coordination.

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