Administrator

• Matric (Maths and Science)
• Diploma will be an advantage

• 2-5 Years’ experience

• Compile data and send to manager for review (e.g. overtime, staff welfare, PPE allocations, leading and lagging indicators)
• Meeting minutes and action recording

• Basic procurement of plant specific requirements (e.g. visual management boards, any external staff functions)
• Arrange purchase requisition with the stores and load RFQ’s
• Consults with suppliers on delivery or special needs

• Load store requisitions on systems
• Train team on system when needed

• Printing of exception reports
• Check with team leaders for authorisations
• Capturing of exceptions
• Check time sheets for payroll
• Send to manager for approval

• Create new files and update existing files
• Add all relevant training and notifications to employee files

• Scheduling and booking of any required travel on the OMNIA travel system

• Publish documents
• Prompt document review
• Assist Superintendents with ISO requirements and to close of NCRs
• Update training matrix for employees
• Update organogram as per employee movement
• Ensure all legal documents are in order (e.g. up to date and displayed in the dept) e.g. policy’s, appointments, emergency procedures

• Familiar / Competent in Microsoft Office

• Teamwork
• Work standards
• Reliability
• Integrity and trust
• Communication skills
• Planning and organization

• Researching
• Brand knowledge
• Product Knowledge
• Excellent Customer Service

• Collaboration

• MS SUITE
• MS AX
• XTime
• Omnia Policies
• Omnia Payroll standard
• Basic Filing Knowledge about Omnia (Travel IT)
• SharePoint
• Exceptionally good computer skills
• Attention to details

Omnia Holdings