Human Resources and Recruitment Assistant

The Legends Agency

  • Port Elizabeth, Eastern Cape
  • Permanent
  • Full-time
  • 1 month ago
JOB DESCRIPTIONJob Title:HR and Recruitment AssistantDepartment:Human ResourcesReports to:HR ManagerShort Summary of the purpose of the role:Responsible for providing administrative support to the HR department in the firm. This includes assisting with recruitment, onboarding, employee records management, and various HR-related tasks. Plays a vital role in ensuring HR operations run efficiently and effectively. Responsible for all graduate recruitment, general recruitment as well as employee engagement and culture initiatives for the business.Academic Qualifications Required:Human Resources DegreeMinimum 2 Years HR Generalist experienceSkills, Competencies and Experience:SkillsInterpersonal skillsCommunication and Influencing skillsNegotiation skillsConsultation skillsChange Management skillsClient Service skillsProject Management skillsCompetenciesStrategic Business PerspectiveCurrent Labour Legislation knowledgeComputer LiteracyExperienceEmployee RelationsOrganisational DevelopmentRecruitmentTraining and DevelopmentCompensation and RewardRequired Computer Packages:Microsoft OfficeVIP Payroll/Human Resources ManagementKey Duties and Responsibilities Key Performance Indicators:Recruitment:
  • Assist in the recruitment process, including job postings, scheduling interviews, and communicating with candidates.
  • Maintain the applicant tracking system and ensure data accuracy.
  • Coordinate pre-employment checks, such as reference and background checks.
  • Screen CVs and conduct the first interview for open vacancies
  • Reference checks for all employees.
  • Ensure proper administration of all CVs and communications with candidates
  • Acting as a recruitment representative for the business
  • Assisting with creating relevant job specs for vacancies within the firm.
  • Post adverts on relevant platforms and liaise with recruiters on vacancies within the firm
Graduate Recruitment:
  • Show initiative and creativity in graduate recruitment ideas.
  • Arranging and coordinating Career days and fairs with relevant universities and local schools together with the recruitment committee.
  • Co-ordinating and reviewing of potential graduate CVs
  • Coordinating graduate induction, job shadowing, and vac work throughout the year.
  • Responsible for ensuring there is an adequate pipeline of trainees for future contracts.
  • Run Graduate recruitment programme (obtaining marks from students, interviews, general coordination of programme)
  • Run graduate recruitment events
Onboarding and Offboarding:
  • Help organize and prepare new employee onboarding materials and schedules.
  • Assist with new employee orientation and ensure that required paperwork is completed.
  • Support the offboarding process, including collecting equipment, completing all paperwork, and conducting exit interviews.
  • Induction, paperwork, and payments for vac students
Employee Records and Data Management:
  • Maintain accurate and up-to-date employee records, including personnel files and digital records.
  • Generate HR-related reports and documentation as needed.
  • Ensure confidentiality and data security.
HR Communications:
  • Prepare and distribute HR-related communications, such as announcements, policies, and procedures.
  • Assist in organizing HR-related events, meetings, and training sessions.
  • Responsible for creating content for all employee communications and assisting with coordination of employee meetings
Benefits Administration:
  • Assist in benefits enrolment, changes, and inquiries.
  • Coordinate benefits-related paperwork and assist employees with benefit questions.
Leave and Attendance:
  • Help in tracking employee attendance and leave balances.
  • Process leave requests and ensure accurate records.
  • Handling leave queries from employee and reconciling leave balances & overtime accrued
General Administrative Tasks:
  • Provide administrative support to the HR department, including managing phone calls, emails, and appointment scheduling.
  • Order and maintain HR supplies and materials.
  • General Admin duties typing up forms, org charts, seating plans, making induction files for HR
Culture:
  • Assist and co-ordinates internal team functions and company events i.e., team-building, employee days, and year-end function
Compliance Assistance:
  • Assist in ensuring the firm's compliance with HR-related laws and regulations.
  • Keep HR policies and procedures up to date.
  • Compliance with the firms System of Quality Management (SOQM), policies and procedures.
  • Compliance with the firms Employee Code of Conduct which consists of the firms HR policies, SAICA, IRBA and IESBA Codes of Conduct.
Other duties:Ad hoc duties as requested by the HR manager and directorsWork Complexity:Directly supporting HR ManagerLevel of Independence:Work independently with limited supervision.

The Legends Agency