Personal Assistant

Claremont, Cape Town
Permanent
Full-time

15 days ago

Job purpose:To provide diary and travel management for the Regional Head. This role will also assist with the broader Senior Management team with travel arrangements and administration from time to time.Duties and responsibilities:

General PA duties: diary management, travel, filing, screening calls, and coordinating presentations and managing emails.
General office administration including development and maintenance and basic Excel spreadsheets.
Management of Refreshments, Reception and Driver
Monitor Inventory of stationery and consumables
Organize outside catering when necessary
Liaise with various internal department regarding functions
Assistance with Wellness Day
Management of petty cash and monthly reconciliations thereof
Taking minutes of meetings.
May assist more than one manager.

Requirements:Experience & Qualifications:

Relevant Secretarial Qualification.
Tertiary Qualification preferable.
5 Years relevant working experience as a Personal Assistant or as a Team Secretary supporting management.
Exposure to the Property Industry would be an advantage.

Personal Attributes

Emotionally mature
Energetic
Creative
Friendly
Professional – well-groomed and well-spoken

Competencies and Skills

High computer literacy – proficient in Word (essential), Excel (essential) and PowerPoint (essential).
Strong typing skills.
Minute taking, shorthand – preferable.
Excellent communication skills.
Ability to organize and prioritize.
Strong interpersonal skills – an ability to interact with people at a senior level.
Capable of working in a pressurized environment – able to occasionally work overtime and with an increased workload.
Good business sense and able to pick up concepts quickly
Ability to handle confidentiality.
Capable of responding to non-technical correspondence.

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