Executive Assistant

• 5 years' experience in office or project management.
• Ability to manage time, projects, and people effectively, with strong multitasking skills and adaptability.
• High level of discretion and ability to handle confidential information.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving abilities.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Office and other digital tools, with the ability to quickly learn new systems and processes.
• Familiarity with office equipment and day-to-day operational support.
• Experience or exposure to the marketing, advertising, or a similar industry will be an advantage.

• Coordinate and schedule business and personal meetings, proactively managing calendars.
• Manage emails and calls on behalf of CEO and Group MD and act as primary contact for internal and external stakeholders.
• Arrange travel, including flights, accommodation, and detailed itineraries
• Assist with personal errands as and when needed.
• Handle medical bookings, vehicle services, and other personal logistics.
• Manage personal documentation, including contracts, legal papers, and confidential correspondence.
• Prepare reports and compile relevant business or personal information.

• Manage and resolve office space planning, moves, and workstation changes.
• Collaborate with HR to maintain a productive office environment.
• Oversee front-office tasks, guest experience, and general inquiries.
• Support planning of internal and off-site events.
• Collaborate with the finance team to maintain office equipment, manage vendor relationships, oversee insurance, coordinate deliveries, and procure necessary supplies.

• Support planning and execution of marketing initiatives across events, PR, email, social media, and website.
• Coordinate media relations and corporate communications to boost brand exposure.
• Assist in organizing community and marketing events, including logistics, registrations, vendor liaison, and collateral.

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