Temporary Receptionist _ Ad Hoc

• answer switchboard, screen and direct calls
• take and relay messages & provide information to callers

• greet and direct visitors
• deal with queries
• ensure knowledge of staff movements in and out of the offices
• organize meetings via calendar invites
• tidy and maintain the reception area
• liaise with tea ladies to arrange beverages for visitors and for meetings in the upstairs

• manage incoming and outgoing courier services via the set internal procedure
• manage email correspondence in this regard
• update the spreadsheet register in this regard

• communicate verbally and in writing to answer inquiries and provide information
• send and receive faxes
• Assist Facilities Supervisor/ Receptionist with arranging flower delivers, as per internal

• attend to any other responsibilities as required

• Assist with facilitating the internal shopping requirements and ensure kitchens are

• Liaise with housekeeping staff to ensure effective services across the company

• Matric certificate
• Own reliable transport preferred
• May be required to work full day from time to time
• At least two years equivalent experience, gained in a corporate environment
• knowledge of administrative and clerical procedures
• knowledge of computers and relevant software applications
• knowledge of customer service principles and practices

• Effective PC skills, including strong working knowledge of Outlook, Word, Excel, PowerPoint
• Accurate and fast typing skills
• Switchboard skills
• Front line reception skills
• Proficient in spelling, punctuation, grammar, and other English language skills

• Effective verbal and written communication skills
• professional personal presentation
• customer service orientation
• organizing and planning
• attention to detail
• Be proactive and take initiative
• Reliability
• Flexible
• Able to juggle multiple tasks

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