Payroll Administrator (Sage 300 People) - 12 Months Fixed Term Contract

• Provide accurate monthly payroll check reports to employees and line managers on time.
• Respond professionally and timeously to payroll queries, escalating delays with required urgency where necessary.
• Advise employees on payroll-related policies and procedures when appropriate.
• Collaborate closely with HR, Finance, and sites to ensure seamless payroll processing and other timekeeping system requirements. (for example, PRP)

• Minimise financial risk by capturing payroll data accurately and reconciling own inputs before submission for approval.
• Collect, sort, and validate payroll information from HR and sites to ensure completeness on the payroll system.
• Verify that all processing information is fully supported by required documentation and authorisations.
• Load new employees, maintain records (e.g., banking detail changes), process once-off changes (annual increases), and finalise terminations including final pay and leave encashment.
• Complete statutory and compliance submissions, including UIF (UI-19), certificates of service, provident fund claims, and maternity documentation.
• Accurately process all relevant payroll elements for the current period, including, but not limited to: Earnings, Deductions, Company Contributions, Fringe Benefits, Leave Transactions.
• File salary input monthly, ensuring records are complete and audit-ready.
• Prepare monthly payroll reports per checklist for submission to the payroll team leader.
• Provide general administrative support and assist with ad hoc payroll-related tasks.

• Identify payroll process inefficiencies or compliance risks and raise improvement opportunities, particularly in relation to own stakeholder engagement (e.g., required procedures and documentation from line managers).
• Share lessons learned and collaborate with colleagues to improve accuracy and consistency.
• Take initiative to upskill and broaden own payroll knowledge (systems, legislation, reporting) to add value within the payroll team.

• Demonstrate Partnership by fostering collaboration across HR, Finance, and operational teams.
• Show Excellence through accuracy, diligence, and delivering error-free payroll outputs.
• Uphold Integrity by protecting confidential employee data, ensuring compliance, and applying payroll rules consistently and fairly.

• Grade 12
• Payroll certification / Diploma (advantageous)

• Essential: 5–8 years’ experience administering payroll for both wage earners (±700 employees) and salaried staff (±100 employees) in a high-volume environment.
• Proven end-to-end payroll processing experience, including new hires, changes, and terminations.
• Strong exposure to payroll compliance (PAYE, UIF, SDL, BCEA)

• Thorough knowledge of payroll principles, calculations, and processes.
• Up-to-date knowledge of South African labour legislation and statutory compliance.
• Understanding of HR processes (onboarding, benefits, leave, terminations)
• Awareness of payroll reporting, reconciliations, and audit requirements.

• Proficient in end-to-end payroll processing, including onboarding, terminations, leave, and benefits.
• Strong knowledge of payroll legislation and compliance requirements (PAYE, UIF, SDL, BCEA).
• Skilled in payroll systems (Sage 300 People – minimum 3 years) and timekeeping systems (advantageous).
• Experienced in data analysis and reconciliation to validate inputs, balance reports, and prevent errors.
• Competent in preparing payroll summaries, variance reports, reconciliations, and audit-ready files.
• Proficient Microsoft Excel user, including VLOOKUP/XLOOKUP and formulas for payroll analysis.
• Effective record management to ensure accurate, compliant, and audit-ready payroll documentation.

• High attention to detail, accuracy, and confidentiality in handling sensitive payroll data.
• Strong communication and stakeholder management skills, fostering effective relationships across HR, Finance, Operations, and external authorities.
• Excellent time management, resilience, and ability to prioritise under pressure to meet strict deadlines.
• Problem-solving and critical thinking abilities to resolve discrepancies and ensure compliance.
• Adaptable and flexible, with a collaborative, customer-focused approach that supports employees and ensures smooth payroll delivery.

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