Host Site Officer

• Accurately update the database of host sites on a weekly basis
• Adhere to the Company’s Quality Management System (QMS)
• Attend client meetings with the Project Managers on workplace hosting on a regular basis
• Conduct oneself in a professional and positive manner while promoting the Company in the same manner
• Contact various companies and Non-Profit Organisations (NPO’s) to secure workplaces for unemployed learners on Learnerships and / or Skills Programs
• Distribute a report of available host sites to all Project Managers on a weekly basis and nationally if applicable
• Effectively communicate and update the Operations Team on hosting for new and ongoing projects
• Engage with the Senior Project Manager when there are matters that need resolution
• Ensure all learners that require host sites are placed at same within one month of receiving deliverables
• Ensure all signed off workplace registers are submitted to the Project Manager timeously in order to process stipend payments
• Ensure the workplace always has work for the learners to complete and that it is relevant to their qualification.
• Have good knowledge and understanding of recruitment processes.
• Ensure Training workplaces are professional, treating the learners as any other employee of the Company, ensuring that targets are achieved, adherence to working hours, attendance of weekly meetings, etc.
• Have good knowledge and understanding of the exit level outcomes of the learnership that the learners are attending
• Have an open communication channel with the Project Coordinators, Project Managers and Senior Project Manager
• Have an open communication channel with Project Managers on different lead employer requirements regarding; Attendance Registers, Absenteeism, Training Schedules, Annual / Sick / Other leave, and Progress of Learners
• Manage processes to ensure the success of the team
• Negotiate rates and agreements with potential host sites in line with the project budgets
• Perform any other reasonable request as directed by management
• The ability to identify the root causes of problems through questions and apply the appropriate interventions to address and solve problems
• Understand all related legislative and SETA processes relating to the learnerships
• Understand the learnership process and have an understanding on the qualifications the business is accredited with
• Visit all host sites monthly to discuss attendance, mentoring, completion of logbooks, learner progress, disciplinary issues, etc.

• Attend meetings with current and potential host partners on a quarterly basis.
• Ensure all host site agreements are completed correctly and filed accordingly.
• Ensure that a daily workplace routine is implemented and followed.
• Keep all host site records up to date for learners, staff and oneself.
• Keep an open communication channel with current and potential host employers.
• Maintain and build relationships with host partners nationally and understand all related legislative and SETA processes relating to the learnerships of the hosted learners.
• Meet with the host sites to establish hosting suitability in line with qualification outcomes.
• Research and source strategic host partners.
• Understand and implement appropriate Occupational Health and Safety (OHS) processes when visiting host sites.

• Encourage learners to reach their personal and team targets.
• Ensure discipline is always maintained and corrective action taken when necessary.
• Ensure learners adhere to the terms and condition of their employment agreement.
• Ensure learners comply with workplace policies and procedures.
• Ensure learners participate in all learning and work experience required by the learnership and attend theoretical training as per their schedule.
• Ensure learners understand the function of the Host Employer versus the Lead Employer and attend work as scheduled as part of learning process.
• Ensure registers, logbooks or any written assessment tools supplied by the employer or training provider recording learners' workplace is signed off by relevant persons.
• Ensure signed learner workplace attendance registers are collected and sent to the relevant Project Manager or Project Coordinator on a weekly basis.
• Induct new learners entering the workplace on the Code of Conduct, host site and lead employer disciplinary processes.
• Monitor attendance of learners and urgently inform the client of any potential problems.
• Monitor the completion of the learner logbooks.

• Resourcefulness and creative problem-solving abilities.
• Ability to collect, gather, and analyze data and present concise actionable results.
• Ability to work independently.
• Ability to perform different tasks simultaneously.
• Ability to remain self-motivated.
• Ability to see tasks and projects through to completion.
• Ability to work at a fast pace and to meet deadlines.

• Minimum 3 years’ experience in a similar role
• Problem solving abilities.
• Computer literate (MS Office) with good Excel skills
• A valid driver’s license with own reliable vehicle
• Experience working in the training industry.

Job Mail