Administrator (Internal Applicants Only)

Bellville, Cape Town
Permanent
Full-time

4 hours ago

To co-ordinate administrative functions of the department, while performing effective and efficient rendering of quality service, including academic programme support, accreditation, finance, human capital processes and student support.Job Knowledge, Skills and Experience

National Diploma/Diploma in Office Management Technology or Business and Information Administration or related qualification.
A minimum of 3 years relevant experience in office administration and/or secretarial in a higher education environment.
Proficiency in MS Office, advanced knowledge in Word, Excel, Powerpoint, Database; Project; Sharepoint, Onedrive,Teams,

Recommendation:

B Tech/Advance Diploma/Honours in Business Administration or OMT or related field.
Admin experience within an academic department in a higher education institution.
Sound knowledge of ITS (latest version used by the Institution.

Key Performance Areas / Principal Accountabilities

Correspondence/Document, receive mail including emails for the department and distribute to the addressees. Manage diary as required to ensure efficient management of schedules and appointments. Do photocopying for the department.
Diary Management, organizes meetings as per request from relevant senior staff, prepare meeting agenda and circulate relevant invitees. Arrange venues and refreshments for meetings Attend meetings as requested for the purpose of taking minutes. Finalize minutes to be ready for approval and receive visitors for the department.
Administration, handle administration pertaining to department.
Database administration: collate information for inputting on the system, check data for correctness and update data on a regular basis.
Department liaison, liaise with Heads of department as per request and liaise with support department/units/sections.
Records administration, organizes record administration for the department, file all records and documents and retrieve requested records and documents.
Phone coverage, answer telephone calls and route them, accordingly, take messages if staff are not available, follow upon calls that need to be returned and respond to messages left on voicemail.
General office operations, order stationery for the department, maintain stock related to the functionality of the department and ensure full functionality of office equipment.
Team/Department Support, attend to students' and staff queries related to the department and participate in department activities such as registration and graduations.

Competencies

Proficiency in English - written and verbal.
Proficiency in MS Office and ITS.
Strategic planning and scheduling skills.
Event planning skills and creativity.
Organisational and time management skills.
Critical thinking skills.
Detail-oriented.
Confidentiality.
Honesty.
Ability to adapt to a changing environment

General InformationClosing Date: 17 September 2025Enquiries: Ms Yandiswa Vuwani @ vuwaniy@cput.ac.za Human Capital DepartmentNB: PLEASE NOTE THAT THIS SYSTEM DOES NOT ALLOW APPLICANTS TO UPLOAD CVs. IT IS THUS IMPORTANT THAT APPLICANTS COMPLETE ALL SECTIONS COMPREHENSIVELY AS FAILURE TO DO SO MIGHT DISADVANTAGE YOU. PLEASE UPDATE YOUR APPLICATION ON THE SYSTEM WITH THE LATEST INFORMATION AS THIS WILL BE THE ONLY CRITERIA USED FOR EVALUATION OF YOUR APPLICATION BY OUR PANEL.The Cape Peninsula University of Technology is committed to Employment Equity and aims to attract and retain talented individuals to achieve our equity objectives and therefore, people from the designated groups, including those with disabilities are encouraged to apply. Preference will be given to applicants whose appointment contributes towards the achievement of demographic representation. We reserve the right not to make an appointment.

Cape Peninsula University of Technology

Apply Now