Project Administrator

John Wood Group

Pietersburg, Limpopo
Permanent
Full-time

1 month ago

Job Description:This role provides administrative project support to the day to day operations of the assigned site or project. Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.Responsibilities:

Assists project team with day-to-day support of the project or site
Organizes and expedites flow of work through project or site and initiates follow up action
Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
Assists with setup, development and coordination of site-specific PMP and PIFs
Sets up and maintains hard copy and electronic site file directories
Issues and approves access to shared project drives and websites
Ensures the correct functioning of facilities, office and/or business support services.
Performs clerical, administrative and general office duties including transcription, typing, and recording
Ensures reports and documents follow company and project standards and quality
Manages project specific forms and instructions
Coordinates, schedules and prepares information for meetings and appointments •
Assists field operations with completion of daily time sheets
Assists with onboarding/orientation of personnel
Assists with internal and external project audits
Arranges travel, accommodations and car rentals
Prepares letters and memoranda for manager's review
Gathers data and material information to be billed
Scans, emails, answers phones, makes copies

Qualifications:Qualifications:

High school education or equivalent is preferred.

Knowledge, skills and experience:

Five years of project/admin experience in the Engineering and Construction industry desirable.
At least 7-10 years of project/admin experience
Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
Oracle experience a plus
Ability to correspond and interact with others in a courteous and professional manner
Possess good organizational skills
Self motivated to learn
Bilingual a plus
Must have valid Driver's License

Personal attributes:

Exceptional organisational skills
Effective organization & planning skills
Ability to handle multiple tasks and changing priorities in a fast paced environment
Understands and controls one's emotions with empathy for others
Use effective verbal and written communication skills
clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to
understand others perspectives.
Uses initiative and a proactive approach to problem solving
Commitment to continuous improvement
Demonstrates commitment to Wood Values, Visions & Behaviour

About Us:Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.Diversity StatementWe are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

John Wood Group

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