Coordinator - Sustainable Finance Project (2 year fixed term contract)
O'Brien Recruitment
- Cape Town, Western Cape
- Contract
- Full-time
- Enhance systems, processes, and policies to support the mission, fostering better management reporting, information flow, and organizational planning.
- Support the Sustainable Finance Project and Corporate Partnership teams in optimizing business support functions, including Human Resources, Information Technology, Legal, and Finance, through effective coordination and communication.
- Assist in overseeing financial systems and controls to maintain fiscal integrity.
- Manage accounts receivable and payable in coordination with Finance and Business Support, utilizing NetSuite.
- Provide financial administration support, including processing travel claims, invoices, purchase orders, and liaising with service providers.
- Maintain a filing system for project expenditure and track income and expenditure.
- Generate monthly trial balances and income statements for project funds.
- Coordinate submissions to Project Administration Team meetings, focusing on project approvals, amendments, contracts, and disbursements.
- Fulfill the role of rotational third spotter in Project Administration Meetings.
- Facilitate coordination of income and disbursement agreements, ensuring timely execution.
- Support the project team in meeting donor reporting requirements by tracking income and report deadlines.
- Assist in creating funding proposals, grants, and project numbers in NetSuite.
- Maintain updated records of funding proposals, grants, and existing projects.
- Assist the project team with day-to-day administrative duties.
- Draft project disbursement contracts and addendums.
- Manage electronic and paper filing systems for contracts, invoices, payments, reports, and correspondence.
- Arrange travel and process expenses for project staff and third parties.
- Coordinate meetings, events, and workshops with major partners, handling logistics and administrative requirements.
- Ensure adherence to organizational processes and procedures.
- Manage financial administration for income, disbursement projects, and events.
- Provide backup assistance to the Sustainable Finance Programme Manager and Corporate Partnership team members.
- Input data into CPM for the project team and gather information for reporting and audits.
- Offer support and training as needed.
- Relevant post-matric or tertiary qualification.
- Minimum of 5 years' experience in project coordination or administration.
- Excellent written and verbal communication skills in English and at least one other South African language.
- Proficiency in budget tracking and financial reporting; bookkeeping knowledge preferred.
- Experience in improving and implementing office administration systems.
- Strong relationship-building, planning, and organizing skills.
- Advanced computer literacy and proficiency in office communication technology tools.
- Experience with NetSuite is advantageous.
- Professional demeanor in personal interactions.
- Proficiency in international and domestic travel arrangements.
- Attention to detail and a solutions-focused mindset.
- Positive attitude towards challenges and opportunities for growth."