Senior Paralegal Secretary

• Assist lawyers with all administrative tasks, including but not limited to scheduling appointments, managing calendars, making travel arrangements, and preparing expense reports.
• Handle incoming and outgoing correspondence, including emails, letters, and faxes.
• Maintain and organize physical and electronic filing systems, ensuring documents are easily accessible and properly stored.

• Draft and format legal documents, including pleadings, motions, briefs, contracts, and agreements, under the guidance of attorneys.
• Proofread and edit legal documents for accuracy, grammar, and consistency.
• File and serve legal documents in accordance with court rules and deadlines.

• Serve as a primary point of contact for clients, answering inquiries and providing updates on case status as needed.
• Coordinate client meetings, conferences, and depositions, ensuring all logistical arrangements are in place.

• Conduct legal research using online databases, libraries, and other resources to support attorneys in case preparation and strategy.
• Compile and organize case materials, exhibits, and evidence for use in hearings, trials, and meetings.

• Assist with timekeeping and billing activities, including entering billable hours and expenses into the billing system.
• Prepare and distribute client invoices, ensuring accuracy and compliance with billing guidelines.

• Bachelor's degree or equivalent advantageous
• Previous experience as a paralegal secretary or legal assistant in a law firm setting is highly desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software applications.
• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
• Excellent written and verbal communication skills, with meticulous attention to detail.
• Knowledge of legal terminology, procedures, and documentation.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Adaptability and willingness to learn new skills and technologies.

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