Finance Specialist - Invoice Processing

Pretoria, Gauteng
Contract
Full-time

10 days ago

Shape the Future with GIZBring your finance expertise to an international organisation where your work ensures seamless processes that directly support sustainable development in Southern Africa. Based at our Country Office in Pretoria, you will join a diverse and multicultural team, working under the guidance of the Head of Unit: Finance.We are offering two 24-month opportunities for experienced Finance Specialists who can deliver excellence in financial processing and compliance, helping to keep our projects running smoothly and to the highest standards.To apply, please submit a detailed CV together with a motivation letter explaining why you are the best suited for the role. Only complete applications will be considered.Closing date for applications: 5 September 2025
Kindly note that only shortlisted candidates will be informed.What You Will Be Doing Financial Processing (Main Responsibility)

Process and check invoices for Services, Consultant and Logistics Contracts, and Procurement of Goods
Review accountability and vouchers submitted for Grant Agreements (GA), Financing Agreements (FA), and Local Contribution Contracts (LCC)
Check and reconcile air ticket invoices, including refunds and related documentation
Ensure invoices are accurate against contracts, procurement, travel, or event documentation
Prepare reconciliations of invoices, ensuring prepayments are properly linked and settled
Maintain and update SAP data relating to invoice checks and ensure complete contract files are uploaded
Obtain confirmations of performance and approvals in line with GIZ policies
Prepare SARS documentation for VAT claims

Travel Claims

Calculate national and international travel claims for non-GIZ staff
Prepare and reconcile travel advances, follow up on outstanding advances, and monitor international duty trip lists
Process national and international staff trips in SAP Concur

Internal Control

Verify vouchers and receipts for completeness and correct allocation
Carry out internal controls according to GIZs standards and internal controlling manual
Respond to audit queries within deadlines

Additional Contributions

Report immediately on any problems with financial administration or compliance
Support the development of processes and tools in line with organisational priorities and digitalisation
Coordinate and conduct training sessions on behalf of the unit
Contribute to quarterly KPI reporting, risk management, and business continuity planning
Prepare for internal controls and audits within the country office
Deputise for other Finance Specialists when required
Undertake additional tasks as requested by management

What You Need to SucceedQualifications

University degree in Accounting and Auditing
Additional qualifications in Business Administration desirable (equivalent to BA or MBA)

Professional Experience

At least 5 years of relevant experience in a comparable role
Previous experience with an international donor agency

Knowledge and Competences

Strong knowledge of debtor and creditor accounting and accounting software
Excellent IT skills, including MS Office, SAP, email, and internet applications
Willingness to embrace digitalisation and new tools
High standards of confidentiality in handling data and information
Very good command of English; German language skills an advantage
Knowledge of GIZ accounting and finance processes and rules is an advantage
Proactive, adaptable, and solution-oriented mindset
Team player with strong intercultural competence and communication skills
Commitment to continuous professional development

Why Work with Us?At GIZ, we believe in creating a workplace defined by diversity, respect, and equal opportunity. As a signatory to the Diversity Charter, we actively promote gender equality and inclusion. All employees are valued regardless of gender, identity, origin, belief, disability, social background, age, or orientation.We particularly welcome applications from persons with disabilities.

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