Part-Time Billing & Accounts Coordinator (Fully Remote for US-Based Client)
Unbottleneck®
- Cape Town, Western Cape
- Permanent
- Part-time
- Manage the full billing cycle, including time entry reminders, pre-bill generation, attorney reviews, and final invoice processing in Clio.
- Monitor trust and operating accounts (view-only) and track incoming payments.
- Allocate revenue according to the firm’s compensation model (50% billing attorney, 25% originator, 25% firm).
- Prepare and distribute clear payment breakdowns and reconciliations for attorneys and the managing partner.
- Communicate proactively with attorneys and leadership, providing regular updates and flagging issues promptly.
- Follow up with attorneys to ensure deadlines are met and billing remains on schedule.
- Maintain accurate financial tracking through detailed spreadsheets and reconciliations.
- Assist with process improvements and implementation of SOPs.
- Provide additional administrative or project support during slower billing cycles.
- 3+ years of experience in billing, accounting, or financial administration (law firm or professional services preferred).
- Familiarity with Clio or similar legal practice management/billing software (or ability to learn quickly).
- Prior experience working with US-based companies or clients.
- Strong proficiency with Excel/Google Sheets for tracking and reconciliations.
- High attention to detail and accuracy in financial data management.
- Excellent written and verbal communication skills; comfortable with proactive follow-up.
- Ability to manage multiple priorities and meet deadlines consistently.
- High-speed fiber internet (minimum 50–100 Mbps).
- Own laptop/desktop with external monitor.
- Stable backup power supply.
- Quality headset with a built-in microphone.
- Availability: Monday–Friday during U.S. time zones.