Executive Administrator

• Provide direct administrative support to the Director and Sales Manager, including diary management, email correspondence, travel arrangements, and meeting coordination.

• Prepare, format, and manage business documents, reports, and presentations using Microsoft Office and/or Google Workspace.

• Handle data entry, digital filing, and record-keeping with accuracy and confidentiality.

• Manage communications and respond to general inquiries via phone, email, and other platforms.

• Maintain and update internal databases and CRM systems.

• Assist in the preparation and follow-up of sales documentation, quotations, and client correspondence. Capture on Sales Evolution

• Coordinate internal and external meetings, including logistics, agendas, and minutes.

• Support with the creation and management of marketing and sales materials where required.

• Perform other general office duties such as ordering supplies, handling mail, and supporting colleagues when necessary.

• Proven experience in an administrative or office support role.

• Total computer literacy: proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Workspace, and CRM systems and Pastel Evolution

• Strong written and verbal communication skills.

• High level of accuracy and attention to detail.

• Ability to multitask, prioritize workload, and work independently under pressure.

• Professional, dependable, and discreet in handling sensitive information.

• Experience in supporting executive-level staff.

• Familiarity with sales and marketing processes.

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