Marketing and Administration Coordinator

• Call prospective clients for office parties and corporate events
• Handle general administrative duties and maintain accurate filing systems
• Managing scheduling, correspondence and queries
• Ensuring exceptional customer service
• Process invoices and payments for performers, venue hire, catering, and vendor services
• Coordinate vendor relationships including caterers, decorators, technical suppliers, and entertainment providers
• Process venue availability requests and manage bookings
• Prepare quotations and proposals for client events and corporate functions
• Maintain petty cash management for operational expenses
• Schedule casual staff for events including technical, service, and support personnel
• Handle event setup and breakdown supervision, ensuring venues are prepared according to client specifications
• Oversee technical scheduling roster for sound, lighting, and equipment requirements
• Manage event logistics and on-site client requirements
• Assist social media team with responsibilities across all platforms to promote venue and events
• Assist with marketing campaigns and promotional activities
• Oversee building and maintenance of customer databases
• Identify and target potential corporate clients for mid-level corporate functions
• Build and foster direct relationships with key decision-makers in target companies

• Proficiency in Microsoft Office Suite and social media platforms
• Able to thrive in a fast-paced environment with multiple concurrent projects
• Be able to work shifts on weekends as required

• Strong organizational and multitasking ability
• Strong admin and marketing skills
• Strong attention to detail and problem-solving capabilities

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