HR Administrator

Mbombela, Mpumalanga
Contract
Full-time

2 months ago

This position supports a USAID-funded program operating across three districts-Ehlanzeni, Nkangala, and Gert Sibande-in Mpumalanga Province. Led by Pact and supported by mothers2mothers (m2m), the initiative focuses on delivering vital community-based services to children living with HIV (CLHIV), 0 to 20 years old, as well as their families. Working closely with government bodies like the Department of Health and other key partners, this role plays a crucial part in reaching and retaining these vulnerable populations throughout the HIV care continuum. The project's implementation is planned from July 1 to September 15, 2025, with dates potentially subject to adjustment.Key Performance Areas:
HR Administration and Support:

Provide administrative support to the Human Resources Officer in terms of general HR administrative and filing functions.
Work closely with the HR Officer in providing general HR assistance and support including the ESS leave management system; process and capture all employee
details on the HR Management system as delegated by the HR Officer
Filling of contracts of employment, leave forms, time sheets and other personnel documents.
Assist with collation of leave and timesheet and assisting with queries.
Store employee information confidentially and accurately in secured files and computer systems.
Process pension claims for staff.
Assist with HR Audit requests and queries and reports as requested.
Printing and issuing of payslips to employees.
Ensuring that monthly payroll changes are shared for capturing on the CSS along with all supporting documents.

Recruitment, Selection and Orientation/On-boarding

Support the recruitment and selection process by providing clerical and administrative assistance.
Assist with the arranging of interviews and administration related to the recruitment process.
Coordinate the notification of joiners and leavers.
Support with the updating of job descriptions.
Support with administrative preparation for on-boarding of new employees and orientation workshop.

Knowledge Sharing and HR Projects:

Maintain all HR documents and templates. Conduct annual audits to assist in keeping them updated.
Work with the HR Officer to develop and implement identified HR projects as per the work plan and other assigned people projects and HR calendar activities.

Job RequirementsQualifications and Experience:

A Diploma in Human Resource, Administration or a relevant degree is preferable
2-3 years' experience in HR administration
1-2 year's work experience in an NGO preferable

Competencies:

Proficiency in MS Office Suite, VIP Premier, ESS and online learning systems
Well-developed interpersonal skills and ability to handle confidential matters in a professional and ethical manner
Good understanding of human resources & administrative skills (fair understanding of payroll and other employee benefits, leave administration, etc.)
Good planning and organising skills
Self-starter, with the ability to work independently and be proactive
Ability to work with high volumes of work and remain effective and efficient
Ability to work well under pressure without compromising work quality or standards
Ability to integrate into a team and to provide positive contributions
Demonstrates personal initiative, empathy and takes responsibility for own actions
A passion for the m2m values, Vision and Mission

mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people. Competitive salary packages will be negotiable in accordance with m2m's remuneration policies.

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