Finance Administration

Woodstock, Cape Town
Contract
Part-time

6 days ago

FINANCE ADMINISTRATORTWELVE (12) MONTHS FIXED-TERM CONTRACTHEAD QUARTERS-WOODSTOCKWEEKLY VISITS TO EMAVUNDLENI (EMA) AND PHILIPPI VILLAGE (PV)The Desmond Tutu Health Foundation (DTHF) is a registered non-profit organization focused on the pursuit of excellence in research, treatment, training and prevention of HIV and related infections in Southern Africa.We have fantastic job opportunities across our businesses for talented people wanting to realize their full potential. Could that be you? If so, we invite you to explore the possibility of joining us to play your part in Desmond Tutu Health Foundations’ exciting future.The Desmond Tutu Health Foundation is currently recruiting for a Finance Administrator position. The main purpose of the position is to provide appropriate financial administration, processing and support services across 2 sites and projects within the research units in accordance with DTHF requirements, policy and procedures.

National Diploma in Accounting/Finance
Minimum of 3 years’ experience in a finance and accounting environment
Minimum 2 years’ experience working on SAP or similar financial accounting system
Basic accounting knowledge
Proficient in MS office
Effective communication (verbal and written) skills.
Attention to detail
Problem-solving skills
Service oriented
High level of accuracy and efficiency
Willingness to travel to Emavundleni Research Site and Philippi Village Research site once a week

Responsibilities:

Assist in providing an efficient, accurate and cost-effective purchasing service to the DTHF team in accordance with DTHF policies and process with the appropriate authorizations
Responsible for processing all purchases including asset purchases
Upload Purchase requests in SAP with all supporting documentation
Ensure that Grants Finance Officers are aware of purchases to be made
Ensure correct cost and general ledger allocations of all postings in SAP
Ensure that delivery, invoices and credit notes conform to the relevant purchase order specifications to ensure timeous delivery
Ensure partial and full good receipts and reversals are completed timeously
Liaise with HQ core finance team to ensure payments are prompt and efficient
Communicate and advise project staff of DTHF purchasing policies and procedures and relevant purchasing information.
Ensure GRVs are uploaded in SAP and/or are sent to HQ Core Finance team
Follow-up with core finance team on outstanding POs
Send preferred supplier list to Head Office Finance Management team for due diligence process On-board new suppliers.
Staff- travel and logistics- ST, Flights etc.
Together with GFO and Finance Manager, we ensure staff at site are trained on purchasing processes in line with DTHF policies and procedures
Assist Project Coordinator with site procurement plan
Stand in for Project Coordinator for procurement when necessary
Process all debit orders related to relevant site in the ambit of responsibility.
Reconcile and allocate shared cost with Grants Finance Officer
Consult with PI and Grants Finance Officer to confirm budget allocations for line items
Ensure all documents for Credit/Debit card and Petty cash transactions filed on Site
Financial Archiving as required on site
Report status of any work in progress assets and/or equipment to HQ core finance team on a monthly basis
Manage asset register, ensure HO is aware of asset movement and stolen/damaged asset
Petty cash processed with supporting document
Ensure that petty cash recons are accurate and site has petty cash
Credit/Debit card processed with supporting documents
Provide monthly status report to Grants Finance Officer and PI/Operations team to ensure the following
Attend site / project specific meetings
Weekly visits to Ema and PV
Maintain project files with required documentation
Manage assets by informing Asset Control Coordinator of asset movement

Values fit: Passion Innovation Progress Integrity Respect ExcellenceSubmit a detailed cover letter, updated CV with certified copy of highest qualification and details of two (2) current contactable referees by 09 September 2025. Incomplete applications will not be considered.If you are a foreign national applying for this position, please attach a copy of your work permit to your application.Only short-listed candidates will be contacted.If you have not heard from us within four weeks after the closing date, please consider your application as unsuccessful.We are committed to equity in our employment practices. It is our intention to appoint individuals with the aim of meeting our equity objectives. We reserve the right not to appoint if no suitable candidates are identified.I understand and accept that by applying for this position, I authorized DTHF to process my personal information in accordance with its internal operational requirements.I further understand that the personal information I disclose to DTHF will be processed in accordance with the requirements set out in the Protection of Personal Information Act and may include the transferring thereof to third parties for the purposes of verification.This job may be removed before it expires.Desmond Tutu Health Foundation is a child-friendly organization committed to the protection of children.For more information about the organization please visit our website.

Desmond Tutu Health Foundation

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