Executive PA
Numeral Financial Services Group
- Pretoria, Gauteng
- Permanent
- Full-time
- LNDR – a lending solutions provider
- Aluma Capital – Asset and Fund Manager
- Cryosave – A bank for newborn stem cells
- APS – an outsourced call centre management company
- Modern fit-for-purpose people practices.
- Working in a state-of-the-art tech building that includes access to on-site gym to help you grow your fitness as much as you do your brain.
- Two on-site restaurants that will have you inhaling aromas of mouth-watering lunchtime dishes, and freshly brewed coffee. At Fintech campus that’s just a part of the rhythm of the day.
- Providing professional and confidential administrative support.
- Diary management for CEO and General Office Administration.
- Providing support to the CEO by setting up of meetings and coordinating all the resources associated with same.
- Maintaining and setting up new templates relating to forms and other documentation regularly used.
- Providing logistical support to the CEO in the execution of his duties.
- Organisation and booking of seminars and conferences for CEO and staff including: bookings, expense requisitions, obtaining authorisation, follow up, sending to relevant stakeholders.
- Organising business and private travel arrangements.
- Communicating verbally and electronically with internal and external clients.
- Liaising with courier services for both local and international deliveries as well as internal driver/messenger on deliveries.
- Dealing with Client queries and enquiries.
- General Administration and any ad hoc duties/projects that will be assigned from time to time.
- Event planning and management.
- Acting as a first point of contact: dealing with correspondence and phone calls.
- Creation of PowerPoint presentations for the Group CEO.
- Reminding the manager/executive of important tasks and deadlines.
- Typing, compiling and preparing reports, presentations and correspondence.
- Managing databases and filing systems.
- Minute taking during meetings.
- Prepare all documents and materials necessary for all committee and Board of Directors / Exco meetings (dates/attendee list/logistics/catering).
- Data capturing.
- Someone who uses initiative and is proactive in all tasks give to them.
- Someone who is resourceful when uncertainty arises.
- An unwavering ability to remain professional at all times.
- Someone who is cordial and amenable.
- Applying a level of assertiveness when required.
- Someone who is not afraid of change and can adapt
- A high level of focus applied at all times.
- The ability to apply logical thinking, especially when problems arise.
- High attention to detail.
- Someone who has the ability to always maintain a high level of confidentiality.
- A Secretarial Diploma or similar field.
- 3-4 years’ executive secretarial and/or administrative support experience.
- Highly computer literate with experience in Microsoft Office Suite (non-negotiable).
- Own reliable vehicle and a valid driver’s license.
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